Accounting Office Assistant

Description

Every Child Pediatrics is seeking a detail-oriented and dependable full-time Accounting Office Assistant to join our team in person at our administrative offices in Thornton, Colorado. Reporting to the Financial Controller, this position provides administrative, clerical, and accounting support to help ensure accurate, efficient, and timely financial and operational processes across the organization. This role is ideal for an organized professional who enjoys balancing accounting responsibilities with general office administration in a collaborative, mission-driven healthcare environment.

Job Responsibilities

Administrative Support

• Manage incoming mail, email, faxes, and other communications.
• Coordinate office, building, and vehicle maintenance activities.
• Order and maintain office and administrative supplies.
• Provide general administrative and clerical support to the Finance Department.
• Maintain organized electronic and physical filing systems, records, and documentation.
• Prepare correspondence, spreadsheets, reports, and other business documents.

Accounting Support

• Perform data entry and maintain accurate financial and administrative records.
• Assist with accounts payable and accounts receivable processes.
• Support invoice processing, payment tracking, and account reconciliations.
• Assist with month-end and year-end-close activities.
• Support quarterly financial reporting, annual audits, and budget preparation.
• Assist the Financial Controller with special projects, reporting requests, and other accounting-related assignments. 

About Us

• Every Child Pediatrics is a nonprofit organization that provides comprehensive, affordable health care to nearly 24,000 Colorado children per year, regardless of their insurance status or ability to pay. Our experienced professionals focus on the child’s overall well-being, providing high-quality medical care, behavioral health counseling, dental care, nutrition, healthy lifestyle programs, and connections to support services such as housing and transportation. We provide compassionate care because we believe that every child deserves the best health care and the opportunity to succeed. 
• Every Child Pediatrics is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. To learn more about our organization, please visit our website at www.everychildpediatrics.org.

Benefits

• We offer a robust benefits package to support our employees’ well-being, including: a 401(k) retirement plan with a company match; medical, dental, and vision insurance; Health Savings and Flexible Spending/Dependent Care Accounts (HSA & FSA) for managing healthcare expenses.
• Additionally, we pay for employees’ life insurance and employee assistance plans, and employees accrue Paid Time Off (PTO), allowing them to take the time needed to recharge and focus.

Requirements

• High school diploma or equivalent; associate degree or coursework in Accounting, Business Administration, or a related field preferred.
• Previous experience in an administrative, office assistant, bookkeeping, or accounting support role preferred.
• Basic understanding of accounting principles and financial processes and experience with QuickBooks Online or similar accounting software preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to perform routine building maintenance jobs like changing light bulbs and air filters.
• Professional demeanor and commitment to confidentiality.