Accounting and HR Specialist

About Kadince

Kadince (pronounced cadence) is a fully remote (must live in the USA) software company founded in 2013. In a nutshell, we build tools to help compliance and marketing professionals at financial institutions do their jobs more efficiently.

Kadince has been profitable for several years (we’re fans of making more than we spend). We’re bootstrapped, which means we don’t have investors. So our owners answer to no one. And they aren’t just giving us commands from their vacation homes waiting to cash their next check. They’re fellow team members and in the trenches with us. 

Why We’re Hiring

Our team members are our most important focus. We’re dedicated to giving each team member the best experience possible, which means having enough people to take care of all their needs. We’re growing quickly, and so are the needs of our team members. That’s why we’re increasing the size of our Accounting/HR team.

Who We Want to Hire

To be the Accounting and HR Specialist at Kadince, you should have basic training in both HR/operations and accounting.

You should have experience with state tax compliance (e.g., sales tax, franchise tax, payroll tax, business tax returns). You should be a confident spreadsheet-builder and data-analyzer. Tax-related reports may not sound fun to most people, but they’re a blast to you! 

Ideally, you’ve earned your QuickBooks Online certification, but at least 1 year of hands-on experience using QuickBooks is pretty good, too. 

We’re not too picky on whether or not you’ve already earned a Bachelor’s degree in HR, Accounting, or anything tax-related, but we would prefer someone who has completed coursework in human resources, business law, and financial accounting. Show us what you’re made of, and we’re happy to provide any extra training needed.

You should have a desire to continually learn and improve your HR and accounting skills. We love giving team members opportunities to improve their skills, whether through online courses, workshops, or learning from others.

Our vision, mission, and core values should resonate with you. That’ll be crucial to your success and happiness if you join the Kadince team.

Our Vision and Mission

Our vision and mission aren’t something we hung on the office wall and forgot about. Seriously, we don’t have an office, let alone a wall to hang them on. But our vision, mission, and core values sit on the desks of each of our team members. And we discuss them regularly in our meetings. Your goals and Key Performance Indicator (KPI) will be developed to ensure you’re working to help us achieve our vision and mission.

Our vision and mission are what get us up each morning. They, in addition to our core values, help us make decisions. 

Vision - Setting the standard for operating a great software company.

We’re big fans of author Jim Collins and his best-selling book, Good to Great (bonus points if you’ve read it). While there are lots of good software companies out there, we want to be one of the great ones.

The first word of our vision is also significant. To go “high school English class” on you, the present participle “setting” illustrates that we’re not looking to set the standard and then be done, but that the standard is always moving and we’re always chasing it. We continually stop to recognize the awesome things we’ve done and then look for ways to do them even better. 

Mission - Building the best software for compliance and marketing professionals at financial institutions.

As Jim Collins taught in his Hedgehog Concept (told you we think he’s great—pun intended), great companies need to determine what they can be the best at in the world and focus on that. There are so many things we could solve as a software company, but we’ve found what we think we can be the best in the world at and we stick to it every day. 

Our Core Values

Our core values remind us who we are. They also guide us in the decisions we make. They’re listed in order of importance. If we have a question when making a decision about people, for example, we look to the core value above it to make our decision. 

1. Integrity - We’re honest with ourselves and others.
2. People - We understand that people are the foundation of Kadince and we act accordingly.
3. Care - We love what we do and do it consistently and intentionally to the best of our abilities.
4. Remarkability - We provide remarkable experiences to all who come into contact with Kadince.
5. Growth - We accept yesterday and improve today.

What a Day in the Life of an Accounting and HR Specialist Looks Like

You start your day by reviewing your calendar and double-checking the blocks you’ve scheduled for various tasks (you’re a calendar ninja, after all). Once that’s settled, you dive into your first task of the day: payroll. 

Since it’s a payroll day, you prepare everything needed in QuickBooks—including commission and any applicable updates. After double-checking that everything looks correct, you send it to the Director of Accounting for approval. Now it’s time for a quick snack break that may or may not involve Oreos and chilled milk (yum).

Next, you do some sales tax auditing to ensure accurate sales tax submissions. A big part of your job is making sure Kadince is tax compliant, and this is an important part of that process. While you aren’t responsible for preparing the taxes each year, you do register, audit, and ensure that payments are processed, so you’re grateful for your background in tax compliance.

For lunch, you meet a friend at the cafe near his work. You haven’t seen your friend for a few months, so you talk about life and your careers. You can’t help but feel very lucky for the freedom you have to meet your friend during his lunch break.

Back home, there are a couple of miscellaneous HR tasks to do. You send a few team member birthday/anniversary gifts, which you know recipients will love. The company is hiring for several positions, so now you take some time to vet applicants and determine whether they’ll move on to the next stage in the hiring process. So many qualified people! 

Speaking of the next stage in the hiring process, you have two initial interviews scheduled for this afternoon. You take some time to review the applicant and plan your questions, then it’s time for the first interview. You love chatting with potential team members, and you’re always impressed with how talented some of them are. After that interview, you go to the next, and then you thoroughly document your notes on the two candidates. If these two move on, you’ll coordinate calendars and get them scheduled with the next interviewee. 

There’s a company-wide meeting later this month, so you build an agenda and make sure it’s on everyone’s calendar. You know the leadership team is going to make some exciting announcements, and you’re excited to see everyone’s reactions. 

To wrap up the day, you check your calendar for tomorrow and plan accordingly. Now, instead of commuting home, you grab your running shoes and head out for some refreshing “me time.”

When and Where You’d Work and What You’d Work On

Kadince is a principle-based company, which means we focus on principles, not policies. You’ll work with your leader, Bart Liechty, each week to review your goals/KPI and what you’ve been working on. You’ll meet regularly with the Accounting and HR teams to learn, keep projects on track, and ensure that goals/KPIs are being reached.

While we aren’t super particular about when and where you work, you’ll need to work around the schedules of other team members to ensure that goals stay on track and nothing falls through the cracks. Overall, your schedule needs to help you achieve our vision and mission and demonstrate our core values. After all, this is a full-time job, and we treat it that way!  

At Kadince, work won’t tie you down to one location. You’ll have the flexibility to work remotely and even change locations from time to time. Want to spend a few weeks somewhere new—maybe exploring a different state or another country? That’s totally possible, as long as it’s approved by HR ahead of time to make sure everything’s good from a legal and tax standpoint. Just make sure that wherever you plan to work has a reliable internet connection of at least 10 Mbps download and 1-2 Mbps upload (as if you would go anywhere without it anyway).

Who You’d Be Working With

We have over 50 team members (which makes us really happy since Kadince was started by two people in their basements). If hired, you’ll probably work with each team member in one way or another. Some of the people you’ll work with most frequently are:

Bart, our President and Chief Operating Officer, loves to go mountain biking, trail running, and skiing (seriously, he’s always doing something outside). He loves to beat his past records and continuously improve. Bart is a big fan of baseball and only has four more Major League Baseball stadiums to go before he’s hit them all. Bart has had several different job experiences, including pooper scooper at a cattle auction and KFC head cook. 

Shawna is in charge of accounting. She’s always trying to improve and be the best version of herself, which is constantly coming across in her work. Shawna loves to be out in nature, and especially enjoys hunting rocks like crystals, pyrite, and anything that shines (maybe that’s why her smile is so bright!). If Shawna could do anything, she would spend her days in nature away from the hustle of the world. Then she’d have plenty of time to search for rocks! 

Seth is the Operations and HR Manager. Seth is pretty musical and can play the piano, guitar, ukulele, and harmonica. Sometimes he even plays the piano and harmonica together! He says he isn’t too good at that, but we’d like to see a demonstration before passing judgment. Seth loves to try things that challenge him and makes him a better person, and we’ve definitely seen it since he started working here.

Benefits

Since we’re a remote company, we don’t offer office snacks and ping pong tables. But if you’re a fan of “core benefits” that bring great rewards and peace of mind, you’ll like what we have to offer. Competitive pay, 401(k) matching, generous paid leave, insurance (medical, dental, vision, life, short-term disability), and a flex spending account. Yeah, it’s pretty great... 

And we love to spoil our team. We celebrate big events with you, like birthdays and work anniversaries, so you can expect some pretty fun gifts. We once sent some high-quality lip balm to each team member so we could all play a prank on Scott, our Director of Product. We’re fun like that. And this year we’re giving every team member the last week of the year off (we like to spread holiday cheer). 

How to Apply 

Applicants who stand out are those who are interested in working for Kadince, not just applying for as many positions as possible or trying to keep unemployment benefits. We’ve seen it all. No kidding, we once had someone ask us in an interview what the name of our company is. Needless to say, we could tell that person wasn’t really passionate about joining our team.

When applying to Kadince, please send us PDFs of your resume and cover letter. The cover letter is your opportunity to tell us why you would be a great fit for the position, but should be no longer than 300 words. Take advantage of this time. Seriously, sell yourself! 

Thank you for your interest in Kadince. We look forward to reviewing your application. 

This position is open to candidates living in AL, AK, AZ, AR, CT, DE, FL, GA, HI, IA, ID, IL, IN, KS, KY, LA, ME, MD, MA, MI, MN, MS, MO, NE, NV, NH, NM, NC, ND, OH, OK, PA, RI, SC, SD, TN, TX, UT, VT, VA, WV, WI, and WY.

Kadince, Inc. is an Equal Employment Opportunity Employer.