Sr Administrative Assistant

| Greater Boulder Area

Essential Duties and Responsibilities

  • Handles details and assignments of a confidential nature.
  • Serves as a liaison with other departments, as well as external callers and visitors at all levels of management.
  • Prepares meeting agendas, spreadsheets and graphic presentations of data, documents and business presentations.
  • Screens incoming phone calls, faxes and e-mails.
  • Coordinates the procurement of office supplies and other necessary materials.
  • Schedules/coordinates meetings and events, maintains the executives’ schedules, coordinates complex travel arrangements, procures required visas and processes and submits expenses for executives.
  • Provides back-up support to other Administrative Team members and occasionally the receptionist.
  • Ability to manage heavy calendar activity for several executives at a time.
  • Sets up onsite and offsite meetings as needed, including negotiating room blocks, meeting space, food and beverage, and AV.
  • Codes PCard reconciliation and process invoices for payment by A/P.
  • Responsible for inputting SOW’s into Agiloft procurement software and tracking progress up to P.O. is issued.
  • Orders and serves lunches for executives.
  • Other responsibilities/duties as assigned.

 

Qualifications

  • Minimum of seven (7) years’ experience supporting high-level executives, preferably in a high-tech environment.
  • Associate degree and/or equivalent experience.
  • Internet savvy and computer literacy with Microsoft Word, Excel, Outlook, PowerPoint and Visio.
  • Excellent interpersonal skills, including verbal and written communications, great articulation and a good business presence.
  • Team player who is resourceful, reliable, responsive, flexible, organized and detail-oriented.
  • Demonstrates ability to follow through on projects, juggle conflicting priorities and multiple tasks and maintain confidentiality.
  • Excellent time management skills.
  • Must be able to work with limited direction and/or supervision.
  • Must be able to think critically in time-urgent situations.
  • Must have the ability to be flexible with constantly changing priorities.
  • Must be able to act proactively and independently to resolve issues.
  • Must have the ability to exercise independent judgment and initiative.
  • Must possess ability to get things done across organizational boundaries and learn new skills quickly.

 

Required Qualifications:

  • Minimum of five (7) years experience supporting high-level executives, preferably in a high-tech environment.
  • Associate degree and/or equivalent experience.

Global Healthcare Exchange, LLC and its North American subsidiaries (collectively, “GHX”) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. GHX complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

GHX expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status. Improper interference with the ability of GHX’s employees to perform their expected job duties is absolutely not tolerated.

 

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Technology we use

  • Engineering
    • C#Languages
    • JavaLanguages
    • PythonLanguages
    • SqlLanguages
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • HadoopFrameworks
    • SpringFrameworks
    • Microsoft SQL ServerDatabases
    • OracleDatabases
    • PostgreSQLDatabases

Location

GHX is based in Louisville, CO and our office boasts a fitness center overlooking breathtaking Davidson Mesa open space and the Front Range Mountains!

An Insider's view of GHX

How do you collaborate with other teams in the company?

What works for me is bringing organic chai in from time to time for what's now known as "Tea Thursdays." I start brewing Masala chai early in the morning and prepare mugs, almond milk, and sweetener. Collaboration is my cup of tea!

Octavian

Technical Process Analyst II

How does the company support your career growth?

At GHX, your career is what you make it. My team frequently conducts skip-level meetings where we have open dialogue around career aspirations, projects we want to execute on, and any roadblocks we’re hitting. I’ve always felt empowered to grow here at GHX.

Brittany

Manager, Financial Planning & Analysis

What are GHX Perks + Benefits

Culture
Volunteer in local community
Partners with Nonprofits
Intracompany committees
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Onsite Gym
Team workouts
Acme Co.'s team fitness initiatives include Sponsored race teams.
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Child Care & Parental Leave Benefits
Child Care Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Our employees receive 8 hours per year of paid volunteer time.
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Company Outings
Game Room
Some Meals Provided
Happy Hours
Parking
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Lunch and learns
Acme Co. hosts lunch and learn meetings on occasion.
Promote from within
Continuing Education stipend
We offer $3500 annualy for continuing education.
Time allotted for learning
Online course subscriptions available
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