Description

• Participates in establishing strategic plans and objectives.
• Leads the space planning & relocation efforts for current and future facilities.
• Makes recommendations on administrative or operations matters and confirms operations’ effective achievement of objectives.
• Manages day-to-day staff and facilities activities including coordination of general maintenance, repairs, and housekeeping; acts as primary liaison for building maintenance issues managed by the property management company.
• Manages safety protocols and certifications across all United States facilities and addresses issues or concerns in a timely manner.
• Communicate issues to property management company timely and follows through as required on open work orders.
• Manages space needs, furniture, and supply needs for all employees including office moves or alterations of workspace.
• Manages the process to provide new hires with the appropriate space, furniture, and supplies on their first day of work.
• Reviews and negotiates supply contracts and requests for proposal as needed and works with vendors to find cost savings where applicable.
• Recommends and establishes guidelines for purchasing and/or leasing equipment that supports company goals and budget constraints. Establishes relationships with vendors who meet our quality, timeliness, and service requirements.
• Establishes and communicates customer-focused processes for requisitioning routine and urgent purchases/leases of office supplies, equipment, furniture, business cards, subscriptions, etc.
• Oversees the organization and management of off-site storage needs with an outside vendor.
• Reviews and administers requisitions and purchase orders to conform to procurement procedures.
• Approve invoices for office-related services.
• Plans and manages the annual budget for Facilities and ensures spending aligns to the approved budget.
• Administers the physical security function for the organization and works with the compliance department to maintain required physical security procedures.
• Reviews applicable documents/contracts, actions, processes, programs, etc. and makes recommendations for changes as needed.
• Oversee activities of Facilities personnel including office and kitchen supply and mail distribution.
• Interacts effectively with all levels of GHX and resolve issues in a timely manner.
• Performs other duties as assigned.

Qualifications

• Candidate must have a 4-year degree and/or 4 years of prior facilities management experience in the field.
• Strong project management skills and experience required.
• Experience in managing sub-contractors and major construction projects.
• Supervisory experience and working knowledge of accounting.
• Strong verbal and written communications skills are essential.
• Proficient computer skills (Microsoft Excel, Outlook, Word, Microsoft Project, and NAV and Agiloft (or similar contract management and accounting software)).
• Ability to lead others and work without direct supervision.