Executive Assistant at Vertafore

| Greater Denver Area
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The Executive Assistant will be responsible for providing high-level, administrative support to the executive team. This includes but is not limited to, managing the schedules, meetings and travel. This position will also support other executives as needed. The role requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast-paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction. 

Core Requirements and Responsibilities:

Essential job functions included but are not limited to the following:

    • Manage and coordinate schedule of meetings, events, and travel for executives supported and, when necessary, members of their team. Ensure supported executives are prepared with all materials and information for meeting, events, and travel. 

    • Compile materials for reports and/or presentations. 

    • Generate reports in Excel and Power Point. 

    • Prepare expense reports in Concur. 

    • Set up appointments and manage executive calendars through Microsoft Outlook. 

    • Assist with the scheduling and logistics for new hire interviews. 

    • Strong attention to detail, follow-up and excellent organizational skills. 

    • Ability to treat sensitive/confidential information with appropriate discretion. 

    • Strong sense of urgency, adaptability, flexibility and resourcefulness. 

    • The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines. 

    • Answers telephones, screens calls and forwards messages in an efficient and courteous manner. 

    • Proven competencies in software applications and programs, particularly Microsoft Office, including Excel, Word, Power Point, and Outlook. Excellent word processing and file management skills. 

    • Good working knowledge of office equipment and procedures including computers, photocopiers, printers, fax machines, mailing equipment, telephone systems, filing systems, etc. 

    • Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills. 

    • Receives visitors in a courteous and professional manner; determines nature of visit and directs accordingly. 

    • Ability to work afterhours as necessary. 

    Knowledge, Skills and Abilities:

    · Solid working knowledge of Microsoft Office

    · Excellent organization skills and oral/written communication skills

    · Proven coordination experience is strongly preferred. 


    Qualifications:

    · Bachelor's degree preferred.


    Additional Requirements and Details:

    · Travel required up to 10% of the time.

    · Located and working from an office location.

    · Occasional lifting and/or moving up to 10 pounds.

    · Frequent repetitive hand and arm movements required to operate a computer.

    · Specific vision abilities required by this job include close vision (working on a computer, etc.).

    · Frequent sitting and/or standing.

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    Technology we use

    • Engineering
      • .NETLanguages
      • C#Languages
      • JavaLanguages
      • JavascriptLanguages
      • SqlLanguages
      • ReactLibraries
      • AngularJSFrameworks
      • ASP.NETFrameworks
      • Microsoft SQL ServerDatabases
      • MySQLDatabases
      • OracleDatabases

    Location

    Great location in the heart of downtown Denver just a block away from the RTD lightrail.

    What are Vertafore Perks + Benefits

    Culture
    Volunteer in local community
    Vertafore offers employees 1 paid day to volunteer at the non-profit of their choice.
    Friends outside of work
    Eat lunch together
    Intracompany committees
    Vertafore offers opportunities to join several committees, including Women of Vertafore, LGBTQ+, etc.
    Open door policy
    Team owned deliverables
    Team based strategic planning
    Group brainstorming sessions
    Open office floor plan
    Diversity
    Unconscious bias training
    Diversity Employee Resource Groups
    Hiring Practices that Promote Diversity
    Health Insurance & Wellness Benefits
    Flexible Spending Account (FSA)
    Vertafore employees can contribute up to $2750 annually to their FSA.
    Disability Insurance
    Disability insurance covers 100% of annual salary for up to 90 days of disability.
    Dental Benefits
    Our dental plan covers $1500 of expenses per person.
    Vision Benefits
    The vision benefits plan covers 100% for annual eye exams with $175 for glasses or contact lenses.
    Health Insurance Benefits
    Vertafore offers three different health plans to meet the needs of our employees.
    Life Insurance
    Pet Insurance
    We offer a Pet Insurance plan through Nationwide.
    Wellness Programs
    Onsite Gym
    Team workouts
    Vertafore's team fitness initiatives include in-office yoga, a partnership with Planet Fitness, and other recreational team sports.
    Retirement & Stock Options Benefits
    401(K)
    401(K) Matching
    Vertafore provides employees with a 401(k) matching plan managed by [provider]. We match up to 50% of contributions up to 3% of an employee's annual gross pay.
    Employee Stock Purchase Plan
    Performance Bonus
    Child Care & Parental Leave Benefits
    Generous Parental Leave
    Vertafore provides up to 6 weeks of parental leave for the primary caretaker. We also provides 6 weeks of leave for the secondary caretaker.
    Family Medical Leave
    Adoption Assistance
    We reimburse up to $2,500 for eligible adoption expenses and 6 weeks of paid leave.
    Company sponsored family events
    Vertafore sponsors family oriented events semi-annually.
    Vacation & Time Off Benefits
    Unlimited Vacation Policy
    Paid Volunteer Time
    Paid Holidays
    Paid Sick Days
    Perks & Discounts
    Beer on Tap
    Casual Dress
    Commuter Benefits
    Company Outings
    Vertafore hosts company outings annually.
    Game Room
    Stocked Kitchen
    In various areas of the office, Vertafore provides weekly fresh fruit services, bagels and donuts on specified days, as well as snacks and drinks.
    Some Meals Provided
    We provide free breakfast on Mondays and Fridays.
    Happy Hours
    Recreational Clubs
    Vertafore sponsors recreational clubs that include sports, board games, video games, book clubs, etc.
    Home Office Stipend for Remote Employees
    Professional Development Benefits
    Tuition Reimbursement
    Our tuition reimbursement plan offers an annual max of $5,250.
    Lunch and learns
    Cross functional training encouraged
    Promote from within
    Online course subscriptions available

    Additional Perks + Benefits

    We felt like the stretch of no three day weekends from Feb - May was too long, so we added our own holiday! We celebrate Vertafore Rest and Recharge day in April, and the whole company has a long weekend.

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