Jobs at Hines

Provides on-site administrative and office support for a commercial property management team. Duties include responding to tenant and vendor requests, processing invoices, supporting accounts payable and receivable, administering contracts and insurance records, maintaining digital files, coordinating property activities and tenant events, preparing reports, and tracking follow-ups. Requires strong organization, communication, customer service, Microsoft Office proficiency, and the ability to manage recurring deadlines in a fast-paced environment.

Supports commercial property management by coordinating recurring operations, accounts payable and receivable administration, vendor contracts, work orders, lease records, compliance documentation, tenant communications, audits, reporting, and events. Maintains schedules and records, analyzes discrepancies, follows up on outstanding issues, and coordinates property, engineering, accounting, tenant, and vendor activities. Requires independent judgment, strong organization, financial aptitude, professional communication, and advanced Microsoft Office skills.

Coordinates tenant-facing property services, service requests, move-ins and move-outs, building communications, vendor files, events, exhibits, tenant focus groups, and conference center activities. Supports property management with service contracts, tenant receivables, reports, emergency coordination, and building programs. Requires strong customer relations, communication, organization, computer, and event setup skills, along with the ability to remain calm during emergencies and interact effectively with tenants and staff.

Assists with operating, maintaining, inspecting, and repairing building mechanical, electrical, plumbing, and HVAC systems. Performs preventive maintenance, equipment adjustments, repairs, logging, water treatment activities, and tenant service responses. Learns emergency, fire alarm, and life safety procedures; supports contractors and property staff; follows safety policies and participates in training. The role may require flexible shifts, overtime, physical work, confined-space access, and obtaining applicable trade licenses or certifications.

Provides advanced administrative and clerical support to multiple team members in a professional real estate office. Responsibilities include document preparation, filing, accounts payable, office supply management, visitor assistance, conference room scheduling, insurance certificate tracking, tenant receivables support, event coordination, building communications, and ownership report preparation.