Executive Assistant

| Greater Denver Area
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About us

At Flatfile, we believe that humans shouldn’t have to struggle to use the data that drives our work forwards. We create beautiful, human-centric experiences to remove the barriers between people and data. We’re automating every repetitive and painstaking process involved in teaching machines what data is and where it should go.

What do a grocery store, an early-stage e-commerce startup, and Fortune 500 insurance company all have in common? They are all Flatfile customers, for one.

Regardless of segment or geography, accessing usable data quickly is a baseline requirement for operating your business today. Flatfile serves as a crucial bridge between messy, 3rd party data and our customers’ systems. We call this data onboarding, and we view it as both a challenge and an opportunity to serve every company in the world.

In this role you will . . .

  • Maintain and manage the CEO’s calendar;
  • Own and operate complicated meeting schedules, frequently including people spread across multiple time zones--creating and sharing related correspondence before and after meetings occur, and keeping track of meeting notes as needed.
  • Oversee the CEOs' daily schedule, balancing long-term projects, recurring tasks, and urgent requests to assure time is being used as effectively as possible.
  • Could it have been an email? Avoid this post-meeting inquiry whenever possible by proactively determining when a meeting is required and when asynchronous communication will suffice.
  • Maintain a working knowledge of the schedules and priorities of other executives, direct reports, or employees who frequently interact with the CEO.
  • Budget time on the CEO’s calendar for the things busy humans often forget, including eating lunch and proactively ordering food when necessary.

  • Own and oversee multiple forms of correspondence for the CEO;
  • Manage and maintain the CEO’s inbox, making sure emails are responded to swiftly, grammatically correctly (unlike this JD), and those that are the highest priority are addressed first.
  • Proofread, edit, and produce written correspondence and presentations on behalf of the CEO for internal and external use, including board-level communications.
  • Act as a liaison, applying excellent judgment and general knowledge of the business to filter and prioritize requests made of the CEO.

  • Other duties include;
  • Stay current on all projects and commitments of the CEO.
  • Book travel and create corresponding itineraries for business as well as personal trips when required.
  • Assist with the planning of company or related events involving the CEO as needed.
  • Manage and improve current systems, workflows, and communications to drive efficiency.
  • Exercise discretion and maintain confidential information.

You have . . .

  • Minimum of 2 years as an Executive Assistant, ideally with some portion of that time spent in a remote work environment.
  • Previously managed the calendar(s) and inbox of one or more executives, involving coordinating and scheduling across multiple time zones.
  • Exceptional organization and prioritization - able to manage multiple concurrent tasks and competing deadlines, and determine what needs to get done when.
  • Strong communication skills - experience executing written and verbal communications across multiple platforms with people at all levels internally and externally.
  • Able to anticipate needs before they arise - foreseeing potential conflicts and preventing them, and proactively identifying needs and preparing for them.
  • Technically savvy - proficient in Gsuite and macOS with the ability to learn new tools and technologies quickly.
  • Flexible - highly adaptable to sudden changes and able to shift seamlessly between priorities while continuously maintaining composure.
  • Good judgment/autonomy - able to make reasonable decisions with limited direction and surface issues to the appropriate person when needed.
  • Team player - experience working with multiple stakeholders and contributing to team goals/projects when appropriate.
  • Able and willing to work flexible hours outside of 9-5 (Mountain Time), often requiring evening availability.

Bonus Points

  • Experience at an early stage or high-growth startup.

In accordance with applicable law, the following represents Flatfile’s reasonable estimate of the range of possible compensation for this role if hired in Colorado.
Salary: $80,000 - $120,000 annually
Equity: this role is eligible to participate in Flatfile's equity plan


Our goal is to be the best remote company in the world. We take this very seriously and aim to treat every employee like a million-dollar hire.

We’re team-focused here: we look for great teammates (not just great individuals) and strive to be a place where you’re surrounded by the best people in your career, where we all make each other better.

What we offer . . .

* The best tools to do your work, including a Mac laptop and top-of-the-line hardware.
* Unlimited discretionary vacation, and recommend a minimum of 3 weeks
* Comprehensive healthcare plans (including Vision and Dental), with fully covered options for you and your dependents
* 24/7 access to a Health Advocate
* Free annual membership to One Medical in participating regions
* Short term disability insurance
* 12 weeks of paid parental leave
* 401k retirement plan, with 100% matching for up to 3% and a 50% match for the next 2%
* Equity options

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Technology we use

  • Engineering
    • JavascriptLanguages
    • SqlLanguages
    • TypescriptLanguages
    • ReactLibraries
    • Node.jsFrameworks
    • SparkFrameworks
    • NetlifyFrameworks
    • MongoDBDatabases
    • PostgreSQLDatabases
    • BigQueryDatabases


We are a fully distributed business. From Downtown Denver to Midtown Atlanta, NYC to SF, our aim is to be the world's best remote company.

An Insider's view of Flatfile Inc.

What’s the vibe like in the office?

Flatfile is the most challenging workplace I've been able to be a part of so far, and I can happily say that it's entirely because of the interesting problems we get to solve, and has nothing to do with the excessively goodnatured people I've had the pleasure of working with every day. I love being surrounded by such curious coworkers!


Customer Success Manager

What projects are you most excited about?

Our team has been hard at work for months on a new product called Flatfile Concierge. This has been super exciting for me to be apart of as the new product allows non-technical users to benefit from what we’ve worked on at Flatfile for nearly 2 years! We’ve built an entirely new experience for every day users!


Growth Marketer

How does the company support your career growth?

By allowing employees to fail and then try again. I've been at companies where I couldn't experiment or solve problems in a different way - not Flatfile. Professional development is also important and I've been encouraged to take classes and improve upon my skills in product management.


Product Designer

What is your vision for the company?

Our mission is crafted with "humans" ahead of "data" quite intentionally. We imagine a world where data, no matter how complex or messy, can be shared seamlessly with just the click of a button. By focusing on the person's experience, we intend to turn that dream into reality.


Co-founder, COO

What does your typical day look like?

An incredible thing about being at Flatfile is that one day I'm working with a CTO at a major healthcare company and the next I'm talking to a founder of a brand new company but both see the value that we provide. The work is challenging, interesting and always keeps me on the edge of my seat!


Senior Sales Development Rep

What are Flatfile Inc. Perks + Benefits

Flatfile Inc. Benefits Overview

As a fully remote company, our vision is to create the best remote job in the world. This includes providing employees with top of the line hardware, a home office makeover, a remote office stipend, and more!

Open door policy
Team based strategic planning
Group brainstorming sessions
Unconscious bias training
Diversity manifesto
Mean gender pay gap below 10%
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K) Matching
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Professional Development Benefits
Job Training & Conferences
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