Only Sky Executive Assistant Job Posting

Please note that the start date for this role is no later than September 23rd.

Only Sky is a high growth, young software company headquartered in Denver, Colorado, with outdoor activity businesses, ski resorts, ski schools, guide outfitters, and more, using its platform to run their business ranging from eCommerce to scheduling, and more. Only Sky's customers are across the US, Japan, Europe, and South America.

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. The OS Executive Assistant is the personal assistant to the CEO and also assists other employees as possible, and helps to manage the smooth operation of the office. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an Executive Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Executive Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Executive Assistants should have a genuine desire to meet the needs of others.

The hours of this job are currently Monday to Friday, 9:00 AM to 5:00 PM.

Executive Assistant Responsibilities:

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, reordering supplies, light organization/tidying of office, etc.
• Providing real-time scheduling support to the CEO by booking appointments and preventing conflicts, and communicating with CEOs meeting attendees in a friendly, professional, and timely manner.
• Making CEO’s travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Handle multiple projects
• Assist accounting department with paperwork, on occasion
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Receive, sort and distribute the mail

Requirements:

• Proven admin or assistant experience
• Proficient in GSuite tools (Gmail, Google Calendar, Google Docs, etc)
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• At least 2 years of experience in the field or in a related area
• High school diploma or equivalent; college degree preferred

Job Type: Full-time

Salary: $25k-30k/year + 401k, company perks, computer