Paladina Health is seeking an experienced Executive Assistant to join the team at our corporate office in Downtown Denver! This person will report directly to the CEO and will perform a variety of executive administrative and support duties for the business office and leadership team. The incumbent must be entrepreneurial in spirit, thrive in an environment that is mission-driven, results-driven and community oriented.

Come be part of a great team in a convenient Downtown location! Our headquarters has easy access to the light rail, train and major bus lines. Its close to Downtown attractions such as the Pepsi Center, Union Station, shopping and restaurants. Paladina Health also offers an excellent benefits package, competitive wages & other great perks! Come be part of an amazing team!

ESSENTIAL DUTIES & RESPONSIBILITIES

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

The following duties and responsibilities generally reflect the expectations of this position but are not intended to be all-inclusive.

• Provide administrative support that may include but not be limited to:
  • Compose and edit correspondence and memos from dictation, written, and verbal direction
  • Create and/or assist with creating presentations as requested or needed including charts, graphs, and/or gathering data
  • Prepare, transcribe, compose, type, edit and distribute agendas and minutes of meetings as needed or requested
  • Proofread and ensure clarity as well as grammatical and typographical accuracy (free from errors) of all written documentation including emails
  • Manage confidential and non-routine information with absolute confidentiality
  • Review mail, determine level of priority, and process accordingly; ensure all outgoing mail is prepared as necessary and to meet mailroom deadlines
  • Prepare, reconcile, track, and submit expense reports as requested
  • Act as an office liaison; field calls and respond to needs within scope of assigned responsibilities
  • Coordinate and maintain multiple electronic calendar(s)
  • Coordinate and arrange conference calls; gather data as requested for calls

• Schedule, organize, and/or coordinate meetings, events, training sessions, interviews, appointments, travel arrangements, conferences, and department activities for all members of the department as requested
  • Coordinate calendars, meeting invites and schedule between two systems
• Prepare or assist with the preparation of scheduled and ad hoc statistical and narrative reports as requested; perform basic information gathering and analysis as directed and in accordance with pre-established procedures
• Plan and coordinate presentations as requested; distribute information as requested
• Respond confidently, courteously, knowledgeably, and professionally to internal and external phone calls and office visitors, exhibiting a “can do” customer service attitude
• Proactively maintain and/or order as requested department supplies and ensure maintenance of department equipment as needed
• Other duties, projects, and responsibilities as assigned including but not limited to:
  • Assist with the onboarding of new teammates
    • Coordinating building access, parking access
    • Liaise with various EA;s, AA’s and other teammates at Davita as needed
  • Work overtime with little or no notice as needed
  • Analyzing, monitoring internal processes, monitoring and maintaining office supplies inventory.
  • Attend team meetings, phone conferences, and training as needed
  • Know, understand, and follow teammate guidelines, employment policies, and department or company procedures
• Handle special projects and/or department specific assignments on an as-needed and sometimes urgent basis
• Sign for deliveries when necessary and sort/delivery mail
• Designing and implementing office procedures and policies.
• Consistent, regular, punctual attendance as scheduled is an essential responsibility of this position

DESIRED ATTRIBUTES

Commitment to Paladina Health's values of Service Excellence, Integrity, Team, Passion, Accountability, Innovation and Fun with ability to demonstrate those positively and proactively to patients, teammates, management, physicians, and/or vendors in every day performance and interactions

• Exceptional time management skills and ability to work independently, handle multiple priorities with shifting time frames, and meet deadlines; self-starter with high degree of initiative, urgency, and follow through
• Demonstrated ability to prioritize multiple, possibly conflicting priorities and projects with flexibility; ability to adapt to a changing work environment and responsibilities
• Excellent organizational skills with superior attention to detail
• Ability to learn new processes quickly
• Sound judgment, troubleshooting, and problem resolution skills
• Self-motivated and self-directed; able and willing to take initiative while seeking guidance as appropriate from manager

MINIMUM QUALIFICATIONS

• Bachelor degree in business or related field or equivalent, preferred
  • Previous experience may be substituted for a degree
• Minimum of five (5) years’ experience in executive administrative office support required
• Minimum typing speed of 55 wpm required
• Advanced computer skills and proficiency in MS Word, Excel, PowerPoint, and Outlook required