Overview:
The Executive Assistant will be responsible for providing high level administrative support to a number of senior executives across the organization in multiple geographic locations. Responsibilities include: preparing expense reports, making travel arrangements, managing executive calendars and schedules, coordinating meeting, and other administrative functions as required. The ideal candidate will have the ability to hold information in strict confidence, work well in a fast-paced environment, and ability to handle multiple tasks with strong attention to detail.

Responsibilities:
* Provides executive level administrative support the senior leadership team
* Manages executive calendars and schedules through utilization of MS Outlook
* Plans and schedules meetings as needed including conference room/venue booking, travel arrangements, food and beverage ordering, and AV equipment coordination
* Arranging complicated domestic and international travel with the ability to execute last minute changes, including developing itineraries and agendas, booking transportation, arranging lodging, and coordinating onsite and offsite meeting accommodations
* Processes expense reports and check requests as required
* Prepare presentations, emails, memos, and other written communication pieces
* Manages a variety of special projects, some of which may have organizational impact
* Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
* Provides backup support to other administrative support staff

Qualifications:
* Bachelor's degree preferred
* 5-7 years of experience supporting multiple senior level executives
* Ability to handle confidential information and exercise sound judgement
* Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
* Proficiency in MS Office Suite (Word, Excel, PowerPoint)
* Excellent communication skills both verbal and written
* Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
* Professional maturity
* Forward looking thinker, who actively seeks opportunities and proposes solutions
* Demonstrated proactive approaches to problem-solving with strong decision-making capability
* Small event planning experience a plus