Senior Executive Assistant to CEO

We’re Cubby Beds 👋

A fast-growing and high-impact startup that makes smart beds for people with cognitive conditions like Epilepsy, Cerebral Palsy, Dementia and Autism. Our mission is to improve the lives of special needs kids and their families through our innovative products and go to market strategies. Since launch, we have changed the lives of thousands of families, been insurance covered in all 50 states, achieved profitability, and are building a growing team in our Denver HQ.

The next stage of the business is all about scaling our team, product, systems, and customer journey to help thousands more families get the safe sleep they deserve.

This is where you come in

Cubby Beds is seeking an experienced, organized, and detail-oriented Senior Executive Assistant to support our CEO & Founder. The ideal candidate will have experience strategically partnering with a CEO and others to prioritize and coordinate the leader’s time. This role will be trusted to identify structures, processes, and solutions to enhance the CEO’s time and other related Executive Team operations. We encourage candidates who thrive in bringing organization to chaos, possess a proactive working style, and wish to collaborate with a fast-paced, innovative team to apply!

→ Schedule Note: This role is required to work in our Denver office 4-5 days per week.

Here’s what you’ll be doing (key responsibilities)

• Strategic Partner to the CEO

  • Act as a trusted partner, helping the CEO effectively manage their time by proactively suggesting improvements and handling logistics independently.

  • Proactively manage competing priorities and ensure alignment with strategic goals.

  • Assist with ad hoc tasks such as event planning, local errands, scheduling, or special projects.

• Executive Operations

  • Support the CEO and executive team operations by managing KPI reports, preparing for board meetings, taking detailed notes, and overseeing project management tasks.

  • Build and maintain a robust productivity system using ClickUp or similar tools to ensure seamless task and project management.

  • Assist with vendor management - communications, contract management, deadline adherence, etc.

• Calendar, Travel, and Logistics Management

  • Own and optimize the CEO’s calendar, coordinating meetings, travel, and events with precision.

  • Manage planning, expenses, communications, and day-to-day logistics.

  • Coordinate executive calendars as needed for meetings.

  • Research and book locations, arrange AV setup, print materials, and manage logistics for events or meetings.

• Communications

  • Help the CEO with email, slack, LinkedIn, and other written communications.

  • Prepare agendas and briefing documents for meetings.

  • Develop and edit slide decks and other communications to ensure they are professional, visually appealing, meeting their purpose, and aligned with the company’s branding or messaging.

• Cross-Functional Collaboration

  • Build credibility and rapport with the executive team and broader organization through fast-paced, detail-oriented execution.

  • Assist with company and people operations administrative tasks as capacity allows.

Here’s what we’re looking for

• 5+ years as an Executive Assistant or other relevant executive-supporting positions, ideally with a high-growth tech executive/founder.

• Skills:

  • Highly organized with exceptional attention to detail.

  • Strong communication skills (written & oral) and a good design sense for creating company materials and presentations.

  • Tech-savvy, quick to learn, and comfortable utilizing various software tools. For reference, Cubby Beds largely uses Google Workspace, Slack, and ClickUp.

  • Business acumen, ideally with an understanding of a B2C IoT product company.

  • Project management experience.

• Competencies:

  • High integrity with strong judgment and discretion in sensitive situations.

  • Adaptable, thrives with clear direction and comfortable with ambiguity - proactively acts to figure things out and solve problems.

  • Strong relationship builder with high emotional intelligence.

  • Expert at prioritizing and juggling multiple projects.

We hope you also have

• Experience working for a startup.

• Knowledge of executive office systems and efficiency tools.

• Event organization experience (offsites, board meetings, exec dinners).

• Passion for our mission and the work you’ll support.
   

Don’t feel like you have all of the qualifications?

The description above indicates our current vision for the role. You could be a viable candidate even if you don't fit everything we've described above and may also have important skills we haven't thought of. If that's you - even if you’re unsure - we encourage you to apply and help us get to know you!

Benefits & Perks✨

• Compensation: $90-120k hiring range - Cubby offers an exciting OTE (On-Target Earnings) program to motivate and celebrate collective success in achieving company goals. The total cash compensation range listed above is inclusive of base pay & target variable pay. The target variable pay for this role is 5-10% of the base salary.

• Stock Options - Equity Ownership

• Health, Dental, and Vision Insurance

• Unlimited PTO & Sick/Wellness Hours

• 12 paid holidays + a paid volunteer day

• 401k with a company match

• Beautiful office - you will be working here 4-5 days per week

• Mac, standing desk, and high-end accessories at the office

• Paid parking

• Annual staff retreat

• Stocked kitchen and bimonthly team lunches in our beautiful Denver HQ

• Growth opportunities at a start-up with a life-changing mission

If you have the desire to provide crucial executive support in a high-growth org that also changes lives, we want to meet you! Interested? Apply now! 👩🏻‍💻

Cubby Beds is committed to creating a diverse environment and is proud to be an equal-opportunity-employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Cubby Beds is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

This position will remain open until filled.