Bid Manager I

| Greater Boulder Area | Hybrid
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Company Description

Zayo provides mission-critical bandwidth to the world’s most impactful companies, fueling the innovations that are transforming our society. Zayo’s 133,000-mile network in North America and Europe includes extensive metro connectivity to thousands of buildings and data centers. Zayo’s communications infrastructure solutions include dark fiber, private data networks, wavelengths, Ethernet, dedicated Internet access, and colocation services. Zayo owns and operates a Tier 1 IP Backbone and 44 carrier-neutral data centers. Through its Cloudlink service, Zayo provides low latency private connectivity that attaches enterprises to their public cloud environments. Zayo serves wireless and wireline carriers, media, tech, content, finance, healthcare and other large enterprises.

Position Description

The Bid Manager I facilitates the preparation of high quality, professional business proposals in response to major opportunities managing bids and proposals from customer’s initial interest to the handover of the awarded project to the execution team. The Bid Manager I acts as the project manager and single point of contact - working with Sr. Bid Managers, sales, product and all other corporate groups - to provide coordination of proposals, and to manage the bidding process from initial RFx receipt until bid submission. This is a highly networked role that requires your ability to work under pressure, to meet challenging deadlines, and to apply strong people management and commercial skills.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

  • Work with Account Managers, product, and various Company teams to analyze and breakdown the RFx requirements released by carriers and enterprise customers.

  • Schedule and run bid kick-off meetings, assign responsibilities to the team members, and follow up to ensure they’re complete.

  • Manage stakeholder team to strict timelines, escalate if needed to attain appropriate response materials, design the proposal, and oversee final production with support of Sr Bid Managers.

  • Ensure company goals and strategies are understood and embedded in RFx responses.

  • Overall ownership of the proposal including drafting, editing, and reviewing the RFP for thoroughness, messaging logic, accuracy, quality, effective design, and layout per company standards.

  • Support preparation of material for executive approvals for price and key decisions.

  • Support the identification of concerning language and/or requirements in RFx and contract documents.

  • Work with sales to participate in the post-bid clarification, lessons learned.

  • Manage multiple RFxs and aid in the overall administration of the bid management process.

  • Coach sales teams and other stakeholders in proposal best practices.

  • Maintain accurate records of each proposal for detailed reporting.

  • Support responses to customer questionnaires and compliance documents as needed.

  • Be an excellent communicator. The ideal candidate will have the ability to manage complex, multi-workstream opportunities. 

  • Be able to use analytical thinking to work in a process driven environment

  • Use existing and new data to formulate better processes and responses

QUALIFICATION REQUIREMENTS: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Strong organizational/project management skills

  • Excellent verbal and written communication and relationship-building skills. Excellent organization and interpersonal skills.

  • Experience in SalesForce

  • Understanding of how to run reports

  • Microsoft Office expertise (strong knowledge of Excel), Visio, Google Suite (Docs & Sheets) and PDF readers such as Adobe Acrobat. 

  • Strong knowledge and experience with writing, editing, printing, binding, and page layout.

  • Strong analytical and problem-solving skills.

  • Highly detail oriented

  • Flexible, proactive, self-motivated

  • Able to work in a high stress environment, manage multiple projects with short deadlines.

  • Knowledge of data telecommunications services would be a strong asset.

  • Relevant Education and/or Work Experience

  • BA or BS

  • 1-3 years’ experience in bids and proposals, technical writing, or technical sales of telecommunications/IT field

Rewards

  • Competitive compensation
  • Excellent benefits including health, dental, vision, 401 (k), disability and life insurance
  • Fitness membership discounts
  • Generous paid time off policy including paid parental leave
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Technology we use

  • Engineering
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RubyLanguages
    • SqlLanguages
    • ApexLanguages
    • ReactLibraries
    • ReduxLibraries
    • Node.jsFrameworks
    • Ruby on RailsFrameworks
    • Microsoft SQL ServerDatabases
    • MySQLDatabases
    • OracleDatabases
    • PostgreSQLDatabases
    • SalesforceCRM

Location

Our Boulder campus is located in the 29th Street Mall where employees can benefit from access to restaurants, retail, fitness and more!

What are Zayo Perks + Benefits

Zayo Benefits Overview

Zayo Group is committed to providing our employees with a benefits program that is both comprehensive and competitive. Our benefits program offers health care, dental and vision coverage, as well as financial security to our employees and their families.

Culture
Volunteer in local community
Provides up to 16 hours a year to volunteer in the community
Partners with nonprofits
B Strong, Greenhouse Scholars, A Precious Child, AMP the Cause, There With Care, Boulder Parks and Rec, and many more....
Open door policy
OKR operational model
Team based strategic planning
Open office floor plan
Flexible work schedule
Remote work program
Diversity
Dedicated diversity and inclusion staff
Highly diverse management team
Mandated unconscious bias training
Diversity manifesto
Mean gender pay gap below 10%
Diversity employee resource groups
Employee Resource Groups Mental Health & Disability Advocacy | Pride | Women's | Multicultural | Veterans | Sustainability
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Flexible Spending Accounts (FSAs) enable you to put aside money for important expenses & help reduce your income taxes at the same time. Zayo employees can contribute up to $2,850 annually.
Disability insurance
Short & Long term disability insurance are a free company provided benefit to all full time employees. They cover 60% of annual salary up to $5000/$10000 monthly maximum payout
Dental insurance
Preventative, minor, and major dental services and treatments are covered under Zayo's plans.
Vision insurance
The vision plan covers routine eye exams and also pays for all or a portion of the costs of glasses or contact lenses if you need them.
Health insurance
Each person's health care needs are different. That's why our medical plan offers multiple options (3) so that you can choose the coverage level best-suited to your personal situation.
Life insurance
Your family depends on your income for a comfortable lifestyle and for the resources necessary to make their dreams a reality! Zayo offers Basic Term Life and AD&D as well as supplemental insurance.
Pet insurance
Offered at a discounted rate to all Zayo employees
Wellness programs
We offer incentives for employees to participate in many wellness activities.
Team workouts
Do you love working out? So do we which is why Zayo offers access to group fitness sessions and company-sponsored events, such as the B Strong Ride.
Mental health benefits
Financial & Retirement
401(K)
Zayo Group offers a 401(k) plan through Fidelity. Eligible employees may join the plan as soon as administratively feasible after their date of hire and may contribute up to the IRS limit of $19,000.
401(K) matching
Zayo matches 50% of employee contributions up to 4% with a cap at 2% match.
Company equity
Performance bonus
Child Care & Parental Leave Benefits
Generous parental leave
Family medical leave
Adoption Assistance
Return-to-work program post parental leave
Company sponsored family events
Vacation & Time Off Benefits
Generous PTO
Zayo employees receive between 0 and 25 days per year of paid time off based on years of service.
Paid volunteer time
We encourage our employees to give back to our communities by providing 4 hours of Volunteer Time Off per quarter.
Paid holidays
Office Perks
Commuter benefits
Zayo Group offers the option to elect Commuter Benefits which helps you pay for public transportation and parking costs while commuting to and from work using pretax dollars.
Company-sponsored outings
Some meals provided
Company-sponsored happy hours
Happy hours are hosted twice monthly and include alcoholic and non-alcoholic options.
Onsite office parking
Parking is available at Zayo offices.
Recreational clubs
Love sports? So do we! We offer a variety of options to get involved with your co-workers outside of the office.
Fitness stipend
We strongly believe that there is nothing more important than the health and well-being of our employees and families. To promote health and fitness, Zayo has partnered with GymPass.
Onsite gym
Professional Development Benefits
Job training & conferences
Tuition reimbursement
The tuition reimbursement program provides an opportunity for Zayo employees to further their education and to apply to be reimbursed for eligible education expenses.
Lunch and learns
Zayo is committed to providing opportunities for employees to expand and grow their knowledge base through lunch and learn sessions.
Promote from within
Mentorship program
Continuing education stipend
Continuing education available during work hours

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