Bid Manager I at Zayo
Zayo provides mission-critical bandwidth to the world’s most impactful companies, fueling the innovations that are transforming our society. Zayo’s 133,000-mile network in North America and Europe includes extensive metro connectivity to thousands of buildings and data centers. Zayo’s communications infrastructure solutions include dark fiber, private data networks, wavelengths, Ethernet, dedicated Internet access, and colocation services. Zayo owns and operates a Tier 1 IP Backbone and 44 carrier-neutral data centers. Through its Cloudlink service, Zayo provides low latency private connectivity that attaches enterprises to their public cloud environments. Zayo serves wireless and wireline carriers, media, tech, content, finance, healthcare and other large enterprises.
The Bid Manager I facilitates the preparation of high quality, professional business proposals in response to major opportunities managing bids and proposals from customer’s initial interest to the handover of the awarded project to the execution team. The Bid Manager I acts as the project manager and single point of contact - working with Sr. Bid Managers, sales, product and all other corporate groups - to provide coordination of proposals, and to manage the bidding process from initial RFx receipt until bid submission. This is a highly networked role that requires your ability to work under pressure, to meet challenging deadlines, and to apply strong people management and commercial skills.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Work with Account Managers, product, and various Company teams to analyze and breakdown the RFx requirements released by carriers and enterprise customers.
Schedule and run bid kick-off meetings, assign responsibilities to the team members, and follow up to ensure they’re complete.
Manage stakeholder team to strict timelines, escalate if needed to attain appropriate response materials, design the proposal, and oversee final production with support of Sr Bid Managers.
Ensure company goals and strategies are understood and embedded in RFx responses.
Overall ownership of the proposal including drafting, editing, and reviewing the RFP for thoroughness, messaging logic, accuracy, quality, effective design, and layout per company standards.
Support preparation of material for executive approvals for price and key decisions.
Support the identification of concerning language and/or requirements in RFx and contract documents.
Work with sales to participate in the post-bid clarification, lessons learned.
Manage multiple RFxs and aid in the overall administration of the bid management process.
Coach sales teams and other stakeholders in proposal best practices.
Maintain accurate records of each proposal for detailed reporting.
Support responses to customer questionnaires and compliance documents as needed.
Be an excellent communicator. The ideal candidate will have the ability to manage complex, multi-workstream opportunities.
Be able to use analytical thinking to work in a process driven environment
Use existing and new data to formulate better processes and responses
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Strong organizational/project management skills
Excellent verbal and written communication and relationship-building skills. Excellent organization and interpersonal skills.
Experience in SalesForce
Understanding of how to run reports
Microsoft Office expertise (strong knowledge of Excel), Visio, Google Suite (Docs & Sheets) and PDF readers such as Adobe Acrobat.
Strong knowledge and experience with writing, editing, printing, binding, and page layout.
Strong analytical and problem-solving skills.
Highly detail oriented
Flexible, proactive, self-motivated
Able to work in a high stress environment, manage multiple projects with short deadlines.
Knowledge of data telecommunications services would be a strong asset.
Relevant Education and/or Work Experience
BA or BS
1-3 years’ experience in bids and proposals, technical writing, or technical sales of telecommunications/IT field
- Competitive compensation
- Excellent benefits including health, dental, vision, 401 (k), disability and life insurance
- Fitness membership discounts
- Generous paid time off policy including paid parental leave