Workplace Experience Coordinator at Evolve

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Evolve is a hospitality company with a mission to make renting a vacation home easy for everyone. Thanks to an unapologetic passion for hospitality, we now support over 15,000 properties in over 750 markets across North America. We enjoy earning each guest and owner's business - all while having some fun along the way. 

Why this role

The Evolve People Team is looking for a Workplace Experience Coordinator who embodies one of our core values, Be Efficient. The ideal candidate for this position is highly-organized, detail-oriented, and thrives in a fast-paced environment.  You’ll play an important role in the productivity of our CEO and other members of our Leadership Team by coordinating schedules, logistics, meetings and events.  We need you to have an obsession for detail, a knack for prioritizing and overall great judgement. Don’t be fooled - this is not your typical desk job, you’ll be sure to get your steps in! As an important member of the People Team, you will also partner with our Workplace Experience team in the onboarding of new Evolvers by assisting with communication, packing, shipping and tracking of welcome materials.

This individual will help unlock valuable time and keep the day-to-day moving like a well-oiled machine, all while using a hospitality mindset in every interaction.

What you’ll do

  • Manage the complex calendars of our CEO and 3-5 Leadership Team members by scheduling and prioritizing meetings, anticipating and resolving scheduling conflicts, and thinking proactively to maximize efficiency
  • Schedule and maintain recurring weekly and monthly leadership meetings 
  • Partner with IT and Workplace Experience Team to onboard and offboard Evolvers, which includes packing materials and necessary equipment, tracking shipments and communicating with Evolvers throughout the process
  • Manage financial administration on behalf of the Exec team, e.g., processing receipts & invoices
  • Manage monthly all company kick-off and quarterly town hall meeting logistics including scheduling and coordinating presenters
  • Partner with the Workplace Experience team to design, order and distribute Evolve swag and teammate gifts
  • Manage all incoming mail and outgoing shipping requests from Evolvers
  • Track inventory of office supplies and new hire supplies
  • Additional executive support, special projects, and tasks as needed

What makes you a great fit 

  • 2+ years of administrative assistant experience
  • Previous professional experience using Google Calendar and Gmail
  • Outstanding written and verbal communication skills
  • Excellent prioritization, focus and organizational skills
  • Ability to prioritize, problem solve and work independently
  • Ability to thrive in a fast-paced and dynamic environment with a sense of urgency 
  • Willingness to roll up your sleeves and jump in when the need arise

Location 

Evolve has a flexible working environment so teammates can work remotely anywhere in the state of Colorado, in our beautiful downtown Denver office, remotely or a hybrid of both! We're currently all working remotely and will be opening up the office in the near future for our in office and hybrid options. 

This position is required to be in our downtown Denver office at least 4 days a week.

Compensation

For this role compensation is based on an hourly pay rate. Our base pay range is $43,023 - $49,489 annually, based on a 40 hour work week ($20.68 - $23.79/hour) depending on relevant experience

Total Rewards at Evolve

At Evolve, we care for our teammates by supporting their physical, mental, and financial wellbeing through a comprehensive Total Rewards Program. 

  • Industry competitive pay, including equity in the company for all Evolvers
  • Health insurance package options that include 100% employer paid HDHP plan and two PPO plan options for you and your dependents
  • Employer-paid dental, and vision, for you and your qualified dependents 
  • Paid life insurance, short-term disability, and long-term disability coverage
  • 401(k) with a 4% match that vests immediately
  • PTO, sick days, and paid Parental Leave
  • Rich learning and development program for Evolvers

But wait, there’s more… optional benefits offered include commuter benefits, pet insurance and travel perks. 

About Us

Opportunity: Our leadership and management teams are dedicated to creating meaningful learning and growth opportunities for all Evolvers, as well as providing clear expectations and continuous feedback.

Community: It’s easy to make friends at Evolve. We support maintaining a strong community through our teammate-led groups focused on learning, inclusion, environmental wellness, and more. 

Transparency: Every month, our leadership team shares how the company is performing, explaining where we’re headed next, and recognizing team members for jobs well done. 

Values: They mean more to Evolve than just bullets on a page, they drive our daily decisions and impact how we work as a hospitality company. 

  • Earn It
  • Build Loyalty One Interaction at a Time
  • Communicate Often, Honestly & Directly
  • Embrace Change
  • Stay Hungry & Humble
  • Care
  • Be Efficient
  • Take Risks
  • Learn Every Day
  • Have Some Fun Along the Way

Which value sounds the most like you?

Evolve is an equal opportunity employer. We believe that a diverse work environment is a successful work environment so all qualified candidates will be considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • PythonLanguages
    • RedshiftDatabases
    • Google AnalyticsAnalytics
    • OptimizelyAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • AsanaManagement
    • WordpressCMS
    • HubSpotCRM
    • SalesforceCRM

Location

We embrace work-life balance so we offer fully-remote, hybrid, and in-office working options. For Evolvers who choose to work in-office, we're conveniently located in Downtown Denver with easy access to the RTD Light Rail, as well as great restaurants, cafes, and coffee shops!

An Insider's view of Evolve

What’s the vibe like in the office?

The vibe of the office is relaxed, yet determined. Collaboration and questions are both highly encouraged. There is a strong sense of community within the office- it feels like a second home. The growth of the company is exciting, and it is refreshing to be surrounded by people that are genuinely happy to be doing what they do.

Garrett S.

Onboarding

What projects are you most excited about?

A project without a clear solution really excites me! The process of identifying, scoping and implementing a solution keeps things interesting and demands innovation.

Larry C.

Technology

What are some things you learned at the company?

One of my favorite things about working at Evolve is watching the company grow. I have learned a lot about the startup-growth company culture & the environment that it takes to succeed. I love looking back and see everything we as a company have learned through trial and error. More importantly I love seeing where it has brought us! #learneveryday

Edward O.

Property Acquisition

What unique initiatives do you have that encourage innovation?

Anytime someone new joins the Evolve team, we encourage them to own their impact. If we hire you, it’s because we want the real you, not some watered-down version that you bring to fit in at work. Encouraging our team to be their authentic selves has led to incredibly original ideas that have shaped Evolve into what it is today.

Brian Egan

CEO

What makes someone successful on your team?

In order to be successful on my team, it is important to provide exceptional customer service and be able to problem solve on the fly. One must be detailed oriented while working in a faced paced environment. Communication is key in being a successful member on my team and being able to collaborate with employees on other teams.

Ali H.

Customer Resolutions

What are Evolve Perks + Benefits

Evolve Benefits Overview

Benefits - You’ll receive competitive pay, and health insurance packages that include 100% employer paid HDHP, dental, vision, life, and long-term disability coverage. Supplemental benefits are also available in addition to 401(k) match, commuter benefits, equity in the company, military leave, and travel perks.

Lifestyle - We embrace work-life balance so we offer fully-remote, hybrid, and in-office working options, and PTO and paid sick days. To encourage a healthy lifestyle, Evolve offers free access to an onsite fitness center and bicycle storage.

A Voice - Our innovation framework encourages you to pitch ideas and make real changes at Evolve. Employees are the driving force behind internal process improvements.

Career Growth - We are committed to creating growth opportunities for every employee at Evolve. Our leadership and management teams are dedicated to developing top talent who have a true earn-it mentality!

Community - It’s easy to make friends at Evolve, and we work hard to keep our community strong. There are two monthly all-company sessions as well as company-sponsored events throughout the year.

Transparency - Every month, our co-founders tell us how the company is performing, explain where we’re headed next, and recognize team members for jobs well done.

Hands-on Education - We learn every day, and we expect you to, too. We can’t wait to hear your ideas for how to improve Evolve, and we’ll gladly help you access the resources and develop the skills and you need to reach your career goals.

Culture
Volunteer in local community
All Evolvers have up to four hours of company-paid volunteer time per year to use through a variety of volunteer opportunities.
Partners with Nonprofits
Evolve partners with Rebuilding Together to work together on improving the safety and health of homes by providing essential home repairs and modifications in underserved communities.
Friends outside of work
Eat lunch together
Intracompany committees
Our [email protected] Evolve groups bring together Evolvers with similar interests, ranging from volunteering, wellness, inclusion, and more.
Open door policy
Team owned deliverables
Team based strategic planning
Open office floor plan
Diversity
Documented equal pay policy
Highly diverse management team
Unconscious bias training
Diversity manifesto
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Evolve offers short-term disability and long-term disability insurance through Prudential.
Dental Benefits
Dental premiums are 100% covered by Evolve.
Vision Benefits
Vision premiums are 100% covered by Evolve.
Health Insurance Benefits
Evolve offers high-deductible health insurance coverage at no cost to Evolvers and PPO Mid and Choice Plan Options with low premium costs.
Life Insurance
Evolve offers life insurance through Prudential.
Pet Insurance
Wellness Programs
Onsite Gym
Team workouts
Mental Health Benefits
Evolve offers an Employee Assistance Program which offers free counseling sessions, eldercare resources and referrals, and pet care resources and referrals.
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Child Care & Parental Leave Benefits
Child Care Benefits
Evolve partners with Kinside to support Evolvers with Childcare needs.
Generous Parental Leave
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Happy Hours
Recreational Clubs
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Time allotted for learning
Online course subscriptions available

Additional Perks + Benefits

Evolve offers the most valuable and relevant benefits that are highly competitive relative to other high-growth companies.

With our continued commitment to make Evolve an inclusive workplace, we have invested in highly-competitive salaries and high-value benefits. We realize each Evolver has their own needs and lifestyle choices, and Evolve works to provide flexible options to support each individual.

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