Job Details

Description

Short term contract opportunity to perform a variety of advanced administrative functions to assist up to 5 executives. Handles details and assignments of a confidential nature. Requires a broad knowledge of corporate operations and policies with a high level of discretion, experience, and skill. Workload determined by Manager, Executive Administration. Exercises frequent independent judgment and initiative.

Essential Duties and Responsibilities

• Handles details and assignments of a confidential nature.
• Serves as a liaison with other departments, as well as external callers and visitors at all levels of management.
• Prepares meeting agendas, spreadsheets and graphic presentations of data, documents and business presentations.
• Screens incoming phone calls, faxes and e-mails.
• Coordinates the procurement of office supplies and other necessary materials.
• Schedules/coordinates meetings and events, maintains the executives’ schedules, coordinates complex travel arrangements, procures required visas and processes and submits expenses for executives.
• Provides back-up support to other Administrative Team members and occasionally the receptionist.
• Ability to manage heavy calendar activity for several executives at a time.
• Sets up onsite and offsite meetings as needed, including negotiating room blocks, meeting space, food and beverage, and AV.
• Codes PCard reconciliation and process invoices for payment by A/P.
• Responsible for inputting SOW’s into Agiloft procurement software and tracking progress up to P.O. is issued.
• Orders and serves lunches for executives.
• Other responsibilities/duties as assigned.

Qualifications

• Minimum of seven (7) years’ experience supporting high-level executives, preferably in a high-tech environment.
• Associate degree and/or equivalent experience.
• Internet savvy and computer literacy with Microsoft Word, Excel, Outlook, PowerPoint and Visio.
• Excellent interpersonal skills, including verbal and written communications, great articulation and a good business presence.
• Team player who is resourceful, reliable, responsive, flexible, organized and detail-oriented.
• Demonstrates ability to follow through on projects, juggle conflicting priorities and multiple tasks and maintain confidentiality.
• Excellent time management skills.
• Must be able to work with limited direction and/or supervision.
• Must be able to think critically in time-urgent situations.
• Must have the ability to be flexible with constantly changing priorities.
• Must be able to act proactively and independently to resolve issues.
• Must have the ability to exercise independent judgment and initiative.
• Must possess ability to get things done across organizational boundaries and learn new skills quickly.

Required Qualifications:

• Minimum of seven (7) years experience supporting high-level executives, preferably in a high-tech environment.
• Associate degree and/or equivalent experience.

Global Healthcare Exchange, LLC and its North American subsidiaries (collectively, “GHX”) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. GHX complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

GHX expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status. Improper interference with the ability of GHX’s employees to perform their expected job duties is absolutely not tolerated.