Sr Administrative Assistant
Principal duties and responsibilities:
- Manages calendars of assigned executives and works with team members to ensure all priorities are met.
- Handles details and assignments of a confidential nature.
- Serves as a liaison with other departments, as well as external callers and visitors at all levels of management.
- Prepares meeting agendas, spreadsheets and graphic presentations of data, documents and business presentations.
- Provides administrative support to assigned executives as well as back-up support to Manager, Executive Administration.
- Produces travel itineraries and expense reports for assigned executives.
- Coordinates the procurement of office supplies and other necessary materials.
- Schedules/coordinates meetings and events, maintains the executives’ schedules, coordinates travel arrangements and processes and submits expenses for executives.
- Sets up onsite and offsite meetings as needed, including negotiating room blocks, meeting space, food, beverage, AV.
- Processes invoices and procurement paperwork for payment.
Other responsibilities/duties as assigned.
Qualifications:
Required Skills:
- Internet savvy and computer literacy with Microsoft Word, Excel, Outlook, PowerPoint and Visio.
- Excellent interpersonal skills, including verbal and written communications, great articulation and a good business presence.
- Team player who is resourceful, reliable, responsive, flexible, organized and detail-oriented.
- Demonstrates ability to follow through on projects, juggle conflicting priorities and multiple tasks and maintain confidentiality.
- Excellent time management skills.
- Must be able to work with limited direction and/or supervision.
- Must be able to think critically in time-urgent situations.
- Must have the ability to be flexible with constantly changing priorities.
- Must be able to act proactively and independently to resolve issues.
- Must have the ability to exercise independent judgment and initiative.
- Must possess ability to get things done across organizational boundaries and learn new skills quickly.
Required Qualifications:
- Minimum of five (5) years experience supporting high-level executives, preferably in a high-tech environment.
- Associate degree and/or equivalent experience.
Global Healthcare Exchange, LLC and its North American subsidiaries (collectively, “GHX”) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. GHX complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
GHX expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status. Improper interference with the ability of GHX’s employees to perform their expected job duties is absolutely not tolerated.