Prologis is the leading owner, operator and developer of industrial logistics real estate across the Americas, Europe and Asia. We create value by developing and managing a world-class portfolio of high-quality logistics and distribution facilities, serving customers and investors as an integral part of the global supply chain.

Job Title:

Senior Administrative Assistant

Company:

Prologis

Job Description:

Position Summary: 

The Executive Assistant will support the Global Construction & Development Services team as well as the Business Enablement team in Denver, CO. In this high-profile role, you must be able to handle details of highly confidential and critical nature, interact comfortably and skillfully with senior level executives within and outside the company, as well as with customers, vendors and visitors. This person will exhibit strong organizational, written and verbal communication skills and must be confident in your ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Attention to detail and the ability to anticipate the needs of the executive teams are a must. This person will be expected to apply common sense and execute tasks with minimal direction and must demonstrate the ability to accommodate flexible work schedule, based on the needs of management and the supported teams.

Position Responsibilities: 

• Collect and prepare information used for presentations/meetings
• Plan, organize and manage calendar for department heads; includes resolving overlapping commitments and protecting time for priorities
• Coordinate travel arrangements for department heads and supported team members (as necessary)
• Coordinate meetings and special events such as department all-hands or off-sites
• Answer phones, screen incoming calls, and redirect requests for department heads
• Manage and reconcile expense reports for department heads and supported team members
• Process invoices, research and trace payments with accounting team
• Coordinate and develop materials for off sites and all hands meetings in collaboration with department heads
• Manage and maintain industry-relevant memberships for department heads
• Join team meetings to capture and distribute notes and track action items

Essential Skills & Experience: 

• Demonstrated excellent communication skills, both written & verbal
• Must be a team player with excellent multi-tasking skills
• Ability to be proactive, exercise good judgment, discretion and confidentiality in all tasks
• Detail-orientated with strong planning, organizational and time-management skills
• Work well under pressure, multi-task; work overtime (evenings and/or weekends) if necessary
• Flexibility and the ability to change directions quickly
• Analytical inclination, specifically related to budgets & projects
• Computer proficiency in Microsoft Word, Excel, PowerPoint and Outlook
• Bachelor's Degree with 7-10 years of executive level experience required

Prologis offers a competitive salary, a comprehensive selection of benefit options, including 401(k) with company match. All job offers are contingent upon successful completion of drug screen and background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.