Office Manager/Executive Assistant

| Greater Denver Area
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Founded in 2004 as the principal source of music for DJs, Beatport today is the worldwide home of electronic music for DJs, producers, and their fans. The Beatport Store offers music in premium digital formats and provides unique music discovery tools created for and by DJs. Each week, Beatport's music collection is refreshed with hundreds of exclusive tracks by the world's top electronic music artists. Beatport has offices in Denver, Los Angeles and Berlin.

About the job

Beatport is looking for an enthusiastic Denver Office Manager/Executive Assistant with experience working in a fast-paced, start-up atmosphere. This person will be providing administration, operational, and accounting support, as well as support on key People and Culture initiatives. Supporting the executive team will give this person exposure to several aspects of the business and will allow him/her to make an impact across the organization.

What you will do 

Administrative and Executive Support:

  • Responsible for the office culture and office maintenance, including vendor coordination and overseeing repair needs
  • Record office expenses and maintain a set budget, in addition to identifying cost/time savings wherever possible
  • Manage conference and video meetings, and schedule company travel for executive staff and managers as assigned
  • Managed calendars and travel itineraries for assigned executives, including internal and client correspondence
  • Maintain and manage the kitchen; purchase and stock snacks and treats for the staff, as well as lunch caterings for meetings
  • Communicate policies, changes, updates, etc. regarding office management to staff
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Work with other offices to create and disseminate a monthly newsletter, creative contests, and general communications to keep all offices on the same page
  • Be a Beatport culture keeper by upholding company traditions, finding new ways to delight the team, and providing excellent service to the company

Finance Support:

  • Preparation and submission of expense reports for company executives
  • Assist with reconciliation of company corporate credit card accounts
  • Preparation and submission of monthly & quarterly sales tax filings
  • Assist with input of AP vendor invoices
  • Preparing vendor payments (checks/wires) for review/approval
  • Other ad hoc requests as needed

You will have

  • Minimum of 3+ years relevant experience
  • Talent for being well organized, detailed and great with time management
  • Ability to handle stress, pressure and demands with grace and a personable, friendly, and positive-thinking demeanor
  • Proven ability to work with others to efficiently tackle tasks in a fast-paced environment
  • Strong problem-solving and follow-up skills
  • Self-motivation, the ability to autonomously manage and complete projects
  • Proficiency with Mac O/S, Gmail & Google Docs/Drive/Calendar, MS Office
  • Desire to learn new things and research solutions
  • Dedication to consistently produce high-quality results
  • Willingness to put in the time and the energy required to get the job done

To apply:

Please send a resume, and a short note introducing yourself and why this position appeals to you.

 EQUAL EMPLOYMENT OPPORTUNITY

LiveStyle strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

LiveStyle’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. LiveStyle may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

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Location

We are located on the edge of RiNo, a hotspot for new places to dance, drink, and eat. We're specifically in Zeppelin Station right off the RTD A-Line

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