Office Manager/Executive Assistant at TrackVia

| Greater Denver Area
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We are looking for an Executive Assistant/Office Manager with 2+ years of experience working with C-level executives.  You are the type of person who thrives on taking care of things the right way the first time. A task comes in and you figure out how to get it done without having to ask a lot of questions.  Your main goal is to ensure the day to day activities of the office runs smoothly and executives have the support and resources they need to accomplish departmental goals.

You will enjoy full benefits, open vacation time, a competitive salary, incentive stock options, and commuter benefits (EcoPass).

Responsibilities

  • Managing the day-to-day schedule of our fearless leader and CEO

  • Help coordinate travel for key executives and outside VIP partners as needed

  • Manage and organize key company documents and files

  • Help edit emails, word documents and PowerPoints as needed

  • Lead the planning of company events, All Hands meetings, and general office culture events

  • Help create and implement key internal processes needed for a fast-growing company

  • Be the go-to “problem solver” of office related tasks

  • Work closely with Executives on various department goals & projects

  • Respond effectively, efficiently, and professionally with service requests of employees

  • Order, Receive, and distributes all office supply deliveries

  • Serve as the lead for all food and concierge services and be responsible for keeping our groceries stocked as well as providing lunch orders for partners and client meetings

  • Responsible for reception services including meet and greet clients, interviewees and guests, and manage deliveries and traffic in and out of the office

 

Required Skills

  • Bachelor’s degree required

  • Outstanding attention to detail with superior prioritization, time and project management skills.

  • Familiar with Microsoft Office Suite (Word, Excel, PowerPoint, etc.)

  • Familiar with Google Suite (Google Drive, Email, Calendar, etc.)

  • Proven ability to design, implement and maintain office-wide processes

  • Proven interpersonal skills and the ability to build influential relationships at all levels within the organization; demonstrated ability to partner effectively with internal business clients

  • Experience with customer service

  • Endlessly proactive, always thinking of what comes next

  • Strong analytical skills and the ability to consolidate data into concise, executive-ready presentations and reports

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • ReactLibraries
    • ReduxLibraries
    • Node.jsFrameworks
    • SeleniumFrameworks
    • ProtractorFrameworks
    • MySQLDatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • AsanaManagement
    • ConfluenceManagement
    • SalesforceCRM
    • OutreachLead Gen

Location

We are located in the heart of downtown just steps from the 16th Street Mall and a quick walk to public transportation.

What are TrackVia Perks + Benefits

TrackVia Benefits Overview

* We cover 100% medical, dental, and vision benefits
* We provide competitive paid parental leave for all new parents
* We made Built in Colorado’s 2020 Best Small Companies to Work For list
* We understand you have a life outside of work and have an unlimited, flexible time-off policy
* You will have the opportunity to challenge yourself and have a high degree of responsibility and impact
* Your daily tasks will change often and give you many opportunities to grow your professional and technical skillset and advance your career

Culture
Volunteer in local community
Eat lunch together
Intracompany committees
Open door policy
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Up to 100% Health, Dental & Vision premiums for employee only plans. Up to 80% for dependents.
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
& Box Wine in the fridge!
Casual Dress
Commuter Benefits
TrackVia offers all employees the RTD EcoPass
Company Outings
Stocked Kitchen
Happy Hours
Professional Development Benefits
Lunch and learns
Cross functional training encouraged
Promote from within
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