Bounteous is looking for an Office Manager to organize and coordinate office operations and procedures. The position is responsible to ensure organizational effectiveness, efficiency, and safety and the ideal candidate will be experienced in handling a wide-range of administrative and executive support-related tasks and able to work independently with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting team members in a fast-paced, distributed office environment. 

Responsibilities:

• Manage the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
• Serve as the face of the company, including welcoming and preparing for guests, providing tours, and making people feel comfortable and at home
• Responsible for office maintenance and upkeep. Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, business cards, and errands
•  Serve as a cultural lynchpin in assigned collaboration center including event planning, excellent customer service, and acting as a champion for outreach activities, including after-work socials, philanthropic initiatives, and team bonding exercises
• Organize and schedule meetings and appointments
• Assist Talent and Culture with new team member on-boarding
• Partner with Talent and Culture to maintain office policies as necessary
• Organize office operations and procedures
• Partner with System Administration to prep and maintain office equipment, including phones and computers
• Maintain subscriptions to online software and tools and print media
• Communicate effectively with vendors, service providers, and landlords
• Manage contract and price negotiations with office vendors, service providers, and office leases
• Manage office budgets, ensure accurate and timely reporting
• Manage team member personnel files, including addresses and contact information
• Coordinate events and meals, including Friday lunches, client meetings, holiday parties, and all-hands events
• Participate, as needed, in special department projects

Preferred Qualifications:

• Proven office management, administrative, or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in MS Office and Google Docs; Jira experience a plus
• Strong Initiative, leadership, and decision making skills
• Experience in event planning and coordination
• The ability to lift office products and supplies
• Scheduling flexibility to rearrange schedules in support of key collaboration center events
• The Office Manager is critical to the day-to-day operations and productivity of our collaboration centers. As a result, Bounteous' Work From Home policy should be used in only rare occasions in this role
• Bachelor’s degree or equivalent preferred