Office Manager & Administrative Assistant at Well Data Labs

| Greater Denver Area
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Office Manager & Administrative Assistant
Well Data Labs is looking to hire our first Office Manager & Administrative Assistant to support many teams in our small, but scaling software company in downtown Denver!
A bit about WDL’s team culture: We believe that culture is one of the most important parts of a healthy workplace. It is a major factor in your overall enjoyment of life, and it leads to better trust, transparency, and productivity.
Our Core Values: Create value; Act with integrity; Delivers results; Embrace Transparency; Strike a balance; and Celebrate as a team
A bit about the role:
This individual will be on the front lines of creating an exceptional experience by providing office and administrative support in a positive, proactive, and efficient manner. Our ideal candidate is organized, flexible, efficient, kind, has a high degree of integrity, and a great sense of humor. This position will report to the People Operations Manager and is from Monday-Thursday for 32 hours a week as a non-exempt employee.

Characteristics and Mindset of our Ideal Teammate:

  • You know how to use discretion and you’re loyal and trustworthy
  • You’re friendly and love helping and supporting others
  • You manage multiple priorities and projects and approach any task no matter how big/small with a great attitude

Responsibilities & Opportunities of the Role:

  • As a lean startup, you will wear many hats and support a variety of departments in a fast-paced environment. Responsibilities include:
  • Manage office administration included but not limited to: ordering office supplies, kitchen goodies, business cards, swag, etc.Be the frontlines our office: receive packages, answer the door and greet guests
  • Manage relationships with vendors and building management
  • Participate in on-boarding new employees and setting them up for success (i.e. onboarding checklists, schedule trainings, desk setup, etc.)
  • Assist in schedule coordination and travel for CEO and others, as needed
  • Assist with the coordination of industry and staff events
  • Assist other departments with projects, as needed

Minimum Qualifications to Apply:

  • 2 + years of experience in a fast-paced environment in an operations, administrative assistant, or human resources role preferred
  • Possess a high level of initiative with the ability to work independently and collaboratively under broad direction, while juggling multiple competing priorities
  • Be a confident, adaptable self-starter who thrives in an empowered, fast-paced environment and has a positive attitude toward the continuous learning curve and ambiguity of a startup
  • Organized, detail-oriented and capable of managing multiple projects and deadlines
  • Tested ability to be discreet and protect confidential information
  • Strong communication and writing skills
  • Bachelor’s degree highly preferred

Why we really like working here:

  • Family-friendly company with leadership that encourages a life outside of work (we don’t work late nights or weekends)
  • Belief in a holistic view of employee satisfaction, backed up by generous time off, employee stock options, company-sponsored 401k match and health, dental & vision insurance
  • Cell phone stipend and a parking pass or commuter benefit
  • Awesome office in LoDo (Downtown Denver)
  • Focus on a culture of diversity (of thought and background)
  • And, we work from home every Friday!

Do you sound like our new Office Manager / Admin Assistant? Great! Apply below. We look forward to speaking with you soon!

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • JavascriptLanguages
    • PythonLanguages
    • SqlLanguages
    • Akka.netLanguages
    • D3JSLibraries
    • jQueryLibraries
    • ReactLibraries
    • Twitter BootstrapLibraries
    • ASP.NETFrameworks
    • DockerFrameworks
    • RabbitMQFrameworks
    • Microsoft SQL ServerDatabases
    • PostgreSQLDatabases
    • DynamoDBDatabases
    • AsanaManagement
    • TrelloManagement
    • SalesforceCRM
    • MailChimpEmail

Location

Well Data Labs is located in LoDo with the historic Union Station, 16th Street Mall, and Larimer Square within a few short blocks of our office.

An Insider's view of Well Data Labs

What's something quirky about your company?

We're all pretty quirky fun people. Everyone seems to have so many talents and passions so it's fun to learn how people spend their time outside of work.

Emily

Support Analyst

What does your typical day look like?

Identifying problems, iterating on problems, identifying solutions, iterating solutions.

Carly

Jr. Data Scientist

How does the company support your career growth?

Promotes us going to industry and professional events.

Aleks

Product Owner

How do you make yourself accessible to the rest of the team?

The good news is there are no offices at Well Data Labs so it's super easy to approach one another and ask questions. There are also a lot of meeting rooms to accommodate the size of meetings you may need to have.

Mia

Head of People Operations

How do you collaborate with other teams in the company?

I'm constantly collaborating with other teams, mostly product, customer success, and sales. When trying to find solutions for customers, other teams often have super valuable bits of background info or ideas of creative solutions.

Molly

Customer Support

What are Well Data Labs Perks + Benefits

Well Data Labs Benefits Overview

At Well Data Labs, we offer a casual, family-friendly environment with leadership that encourages life outside of work, competitive pay, employee stock options, company sponsored 401k, health insurance, snacks, and great coffee. Best of all, we offer meaningful work with a group of people you’ll look forward to working with each day.

Culture
Volunteer in local community
Partners with Nonprofits
Each season, Well Data Labs selects a non-profit to partner with to provide a service or to give back to the communities we live in.
Friends outside of work
Eat lunch together
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Team workouts
Well Data Labs has a weekly on-site yoga class taught by one of our own team members.
Retirement & Stock Options Benefits
401(K)
401(K) Matching
3% match
Company Equity
Match charitable contributions
Child Care & Parental Leave Benefits
Generous Parental Leave
Well Data Labs provides up to 2 weeks of parental leave following the birth of an employee’s child or the placement of a child with an employee in connection with adoption or foster care.
Flexible Work Schedule
Family Medical Leave
Employees who have been with the company for 12 months are eligible for 12 weeks of family medical leave.
Restricted work hours
Company sponsored family events
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Game Room
We have a full size arcade machine with more than 50 classic video games.
Stocked Kitchen
Happy Hours
Parking
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Cross functional training encouraged
Promote from within