Office / Facilities Manager at KPA

| Greater Boulder Area
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KPA (www.kpaonline.com) is a proven SaaS technology and services partner for corporate compliance and human resource professionals seeking opportunities to raise productivity, control expense, and mitigate financial and reputational risk via business process automation, improved safety and workplace compliance, and better HR practices. With KPA’s proven portfolio of end-to-end solutions and operational best practice clients can unlock opportunities to drive down costs, mitigate risk, and enhance the employee experience at a lower cost than clients can achieve internally.
Founded in 1986, KPA is owned by Providence Equity Partners, a top-tier private-equity company, and is focused on delivering SaaS solutions to the small and mid-size business (“SMB”) markets.
The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is the point person for all things related to KPA's physical offices (Lafayette, Portland, and several small regional offices). The Office Manager is responsible for the day-to-day operations of each office and is focused on the efficient and effective delivery of support services to the company, including integrating people, place and processes within the space, with the purpose of improving the quality of life of employees and the productivity of the core business.
 
For this role, KPA seeks an energetic professional who enjoys wearing multiple hats, experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. The ideal candidate will be well-organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Position Responsibilities

  • Point person for maintenance, mailing, shipping, supplies, equipment, and all things related to the physical office space(s)
  • Oversee all the common areas (reception, kitchen, conference rooms, and washrooms), ensuring the physical appearance of the office is always presentable, organized and visitor ready.
  • Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries
  • Collaborate with HR in the following areas: maintain floor plans for the HQ office, maintain office policies, assist with new hire events and onboarding
  • Manage office ordering for the HQ office (office supplies, business cards, snacks, beverages and any other facility-related items)
  • Manage inventory appropriately, suggest and implement cost saving ideas with vendors
  • Restock necessary items in pantry areas including cold items, dry items, and paper products
  • Maintain an organized and tidy office environment including all conference rooms, closets, restrooms, and pantry area
  • Participate actively in the planning and execution of company events
  • Help maintain office morale
  • Collect, sort and deliver the mail and packages for the HQ office
  • Coordinate with IT department on all office equipment
  • Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Provide general support to visitors
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
  • Manage conference room calendars and coordinate guest schedules
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
  • Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications
  • Responsible for ensuring office financial objectives are met by preparing annual budget for the company's facilities, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise
  • Design and implement office policies and procedures, and oversee adherence to those policies
  • Monitor and maintain office supplies inventory
  • Maintain a safe and secure working environment, including developing evacuation maps and emergency response plans

Requirements

  • Ability to work independently with a high level of creativity, innovation, initiative, and sense of ownership
  • Good communication skills with people at all levels
  • Flexible and adaptable
  • Extreme organizational capabilities and high attention to detail
  • Proven office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Computer skills and knowledge of office software packages, including proficiency in MS Office
  • Self-motivated, quick learner, and independent thinker
  • Have a “do whatever it takes” attitude; dedication to going the extra mile
  • High degree of integrity and business ethics
  • Minimum of 1-2 years professional experience in a fast paced, client service organization, previous hospitality experience is a plus
  • Preferred experience in mid-size technology company

Read Full Job Description

Technology we use

  • Engineering
    • .NETLanguages
    • C#Languages
    • SqlLanguages
    • jQueryLibraries
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • Microsoft SQL ServerDatabases
    • RedisDatabases

Location

The Lafayette Y, a coffee shop, brewpub, a variety of restaurants and childcare facilities are all within walking distance. Free Parking!
“I’ve Never Woken up and not Wanted to Come to Work”: How KPA Keeps People Inspired Every Day
Watch

An Insider's view of KPA

What’s the vibe like in the office?

At KPA we sparkle and shine like its going out of style. People are genuinely happy to be here at work. Our teams know how to get it done and still have fun! Before I came to KPA I was searching for something special. Now that I am here, I realize this is what I was looking for all along. It is truly a magical place to work. #Coloradoproud

Brandy

Accounts Payable Specialist

How do you collaborate with other teams in the company?

The SDR team is at the center of outreach and client engagement in many cases. I personally love to collaborate with all teams when asked because in the end we all have the same vision. Stepping outside that comfy little box is the only way to successfully schedule appointments, create opportunities and close deals.

JoAnna

Sales Development Representative

What makes someone successful on your team?

Being in a client facing role, holding a professional & positive demeanor is crucial to one’s success. The ability to empathize with varying clients’ needs & changing communication styles are also essential. Most importantly though, is relationship building. It is our job to instill trust with our clients & once this happens, the rest is simple.

Matt

Senior Implementation Manager

How do your team's ideas influence the company's direction?

Our company is open to all kinds of new ideas that help us succeed and push us in the right direction. At the end of the day it doesn’t matter who comes up with the idea, if its the sales team or any other team within the company. Collaboration is the key to success and all that matters is we are learning, growing and winning as an organization.

Lee

Director, Inside Sales

What are KPA Perks + Benefits

Culture
Volunteer in local community
Intracompany committees
Daily stand up
Open door policy
Team owned deliverables
Group brainstorming sessions
Diversity
Highly diverse management team
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
We provide up to 2 weeks of parental leave.
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Perks & Discounts
Casual Dress
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Lunch and learns
Cross functional training encouraged
Promote from within
Online course subscriptions available
Customized development tracks
Paid industry certifications
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