Office Administrator & Manager

| Greater Denver Area

The Office Administrator & Manager provides overall operational support for the company in various administrative and facility related duties to maintain an efficient and well-run office environment. This person has a very welcoming disposition and a winning attitude. They will be engaging and supportive with all internal team members, office guests, and external vendors. The Office Administrator & Manager is strong at working independently and is highly adaptable in an extremely fast-paced and quickly growing company.

Administrative

  • Greet office guests in a courteous and professional manner
  • Assist the CEO in managing his calendar, some travel, and other logistics
  • Schedule meetings with clients and prospects at the direction of the CEO and Marketing / Sales Departments
  • Coordinate event RSVPs, attendance lists, follow ups and thank you gifts / notes
  • Research, book and manage meeting locations such as restaurants and hotel conference rooms for events
  • Coordinate and execute logistics around NextHealth sponsored events including travel, agendas, and supplies

Culture

  • Promote a fun office culture by planning company social events, townhalls, etc.
  • Support onboarding new hires and contractors
  • Coordinate updates to branded artwork and office optics for the reception and open office areas per the direction of the CEO, HR, and Marketing Department
  • Office
    • Proactively walk around the office and ensure the office space and kitchen is clean, well-organized, and stocked
    • Work with the building management with any facilities related inquiries and requests
    • Track office expenses, analyze operational costs, and provide new recommendations
    • Audit company vendor invoices and negotiate pricing and service contracts
    • Manage office supply inventory and responsible for all ordering including food and catering, IT, supplies, etc.
    • Schedule and coordinate project meetings and communications on operational activities
    • Handle mail, Fed Ex requests, and deliveries
    • Other projects as needed

Marketing

  • Provide marketing materials to the Services team for new customer kick-off meetings
  • Manage marketing supplies in the lobby and for sales meetings and events
  • Order printed copies of marketing content including brochures, posters and other materials per the direction of the Marketing Department
  • Use project planning applications to aid Marketing leader in managing activity and publishing plans
  • Communicate effectively with CEO, Marketing and Sales on progress and schedules

Competency

  • Excellent communication, organization, and planning skills
  • Must be incredibly meticulous and well organized
  • Ultimate team player
  • Can proactively anticipate organizational needs and recommend solutions
  • Thrives in a start-up culture and knows how to work independently and get results quickly

Required Education & Experience

  • BA/BS degree
  • 3+ years of experience in an Office Manager or Administrative role
  • 1+ years of facilities management experience with building managers and 3rd party companies
  • Proficient with Microsoft Office
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Location

999 18th Street 2600S, Denver, CO 80202

What are NextHealth Technologies Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Flexible Work Schedule
Vacation & Time Off Benefits
Unlimited Vacation Policy
Perks & Discounts
Commuter Benefits
Company Outings
Happy Hours
Parking

Additional Perks + Benefits

1. When you feel well, you do well! We offer rich benefit options including vision, dental, and medical benefit options paid at 100% for employee.
2. Contribute to an inspiring workplace! Partake in company culture collaborations, social gatherings, and enjoy the amenities at our Denver office.
4. In a hard-charging work environment, it’s good to take time for yourself! We offer unlimited PTO to provide the flexibility to take time off for vacation, illness, family obligations or whatever else life has in store.
5. Competitive salary, commission or bonus, and equity.

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