At Havenly, we believe that everyone deserves a beautiful home they love. Founded in 2014 and headquartered in Denver, we make decorating and shopping for your home fun, convenient and affordable.

Havenly is seeking an Executive Assistant and Office Manager to lead our office admin function and support our CEO as we grow. In this role, you will organize and coordinate office operations, manage procedures in order to ensure organizational effectiveness, efficiency, and safety. The ideal candidate will have experience supporting C-Level executives, handling a wide range of administrative and office support related tasks and be able to work independently with little or no supervision. To be effective in this role you must be well organized, flexible, and enjoy and derive purpose in the work of supporting executives and a growing office. 

What You’ll Do:

Executive Assistant Tasks:

• Heavy calendar management for three executives. 
• Help manage daily appointments and business obligations.
• Participate in team meetings, taking notes, driving action items, and cascading communication
• Book and coordinate all travel - this includes accommodations, itineraries, and all correspondence related to arrangements as needed for all executive team members.
• Complete research on various topics as directed by the CEO.
• Manage, organize, and safeguard confidential material.
• Serve as a gatekeeper for the CEO.
• Help to manage meetings — including scheduling, drafting agendas, preparing attendees, sending recaps and tracking action items, and scheduling follow up meetings.
• Prepare expense reports. 
• Be available and present to meet an array of administrative issues as they arise.

Office Management Tasks:

• Be the point person for maintenance, mailing, shipping, supplies, and office equipment.
• Manage relationships and contracts with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
• Responsible for managing team lunch program - budget, ordering, and cleanup.
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems.
• Participate actively in the planning and execution of monthly team mixers, team bonding activities and other company events.
• Assist with on-boarding new employees
• Monitor and maintain office supplies and kitchen inventory.
• Assist with budgeting for office-related expenses. 

What You’ll Bring:

• 3+ years’ experience in a similar, fast-paced, multi-dimensional role.
• A friendly, enthusiastic personality that isn’t deterred by consistent shifting priorities
• Proven ability to work well with people in a supportive and cooperative manner
• Excellent written and oral communication skills
• Exceptional organizational skills - you let nothing fall through the cracks and you have a system for keeping everything on track. 
• Strong attention to detail.
• Demonstrated ability to work accurately and in a timely fashion to meet deadlines.
• Excellent interpersonal skills, tact and discretion, and professional demeanor when interacting with diverse audiences
• Excellent organizational skills, strong attention to detail, ability and flexibility to handle new tasks and shifting deadlines and effective multi-tasking abilities
• Ability to handle frequent interruptions while staying focused
• Should have strong computer skills and the ability to use Google suite of products (Calendar, Docs, Hangouts). Mac experience preferred.

Who you are:

• Experienced: You enjoy this type of work and are excited to grow your career in a fast-paced, ever-changing environment. 
• Organized: No matter how many balls are in the air, you know how to make them land smoothly and exactly where they belong. 
• Pro-active: You have the ability to anticipate needs and pride yourself on solving problems before they arise. 
• Energetic: You are high energy, have a positive, can-do attitude, and bring positive energy to our work environment. 
• Committed: You’ve got a passion for the Havenly brand, the well being of the company, and are ready to make an impact in this important role. 

Why you’ll love working at Havenly:

It’s challenging- You get the opportunity to work hard, learn a ton, and grow your skillset. This is not a 9-5 job, we have high expectations, and every day you’ll be faced with new challenges where you have to figure out how to put one foot in front of the other and move forward. 

It’s fulfilling - We get the opportunity to affect one of the most personal aspects of someone's life, their home, every single day. We feel really lucky to be able to create spaces where people feel comfortable, make lifetime memories in, and call home. 

It’s fun - We truly love what we do. Growing a business is fun. Working with a team of incredibly talented people who also love what they do is fun. Getting to do what you love to do and make an impact is fun. 

Next Steps:

If this sounds like a great fit for you, we’d love to hear from you. Please apply online by answering the questions, and including a resume and cover letters. In your cover letter, please include the subject line - “I’m Havenly’s next EA/Office Manager”.