Executive Assistant

| Remote
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The Executive Assistant to the Chief Executive Officer (CEO) reports directly to the CEO and will provide executive support in a one-on-one working relationship and report.  The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The Executive Assistant also serves as a liaison to the board of directors and senior management team; organizes and coordinates executive outreach and external relations efforts and oversees special projects

This fast paced position will require someone adept at managing multiple work streams simultaneously and is able to anticipate the needs of the CEO and respond independent of direction.  As a key position in an entrepreneurial organization, the Executive Assistant position offers opportunities for development and advancement for self-motivated and driven candidates.

The Executive Assistant to the CEO will assume the following responsibilities:

  Administrative Support to the Chief Executive Officer

  • Coordinates and assists in the preparation of meetings, appointments, conference calls, video conferences, events, and travel for the Chief Executive Officer
  • Prepares and reconciles expenses for the CEO
  • Drafts and cues up emails and other internal and external communications with CEO’s contacts
  • Drafts and produces monthly updates for Board of Directors
  • Coordinates and produces bi-monthly staff-wide, internal newsletters
  • Performs routine administrative duties as needed
  • Manage email

 Project Coordination/Special Projects

  • Supports growth and expansion projects in conjunction with the Leadership Team and regional teams as needed
  • Researches for ongoing projects as needed
  • Other responsibilities as needed

 Desired Skills and Experience

  • Bachelor's degree (B. A.) from four-year College or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
  • Outstanding problem-solving skills, with the ability to manage multiple projects and deadlines simultaneously
  • Ability to exercise good judgment in a variety of situations
  • Strong oral and written communication skills
  • Focus on details, excellent organization and people skills
  • Ability to anticipate and take initiative to work independently or collaboratively as needed
  • Fluency in Microsoft Office applications (Word, Excel, Outlook and PowerPoint)
  • Experience with Adobe Design Suite & Salesforce a plus

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • GolangLanguages
    • JavascriptLanguages
    • PythonLanguages
    • D3JSLibraries
    • ReactLibraries
    • ReduxLibraries
    • AngularJSFrameworks
    • MeteorFrameworks
    • Node.jsFrameworks
    • MongoDBDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • Slam DataAnalytics
    • SketchDesign
    • ConfluenceManagement
    • JIRAManagement
    • Pivotal TrackerManagement
    • WordpressCMS
    • SalesforceCRM
    • SendGridEmail

Location

While we are primarily remote, we do have a great office space located in beautiful downtown Denver right next to the 16th street Mall.

An Insider's view of Flowhub

How does your team reward individual success?

We reward individual success in multiple ways. Of course there are the traditional methods like salary increases and promotions, but we structure our performance management program in a way that emphasizes employee growth and development. Those that perform at Flowhub earn a great deal of opportunity.

Robert

Head of People

How do you collaborate with other teams in the company?

As an Account Manager within an Agile Software Development Framework, my role is to be the client advocate within Flowhub. I work closely with the Deployment, Product Support, Sales, and Engineering Departments to communicate future development plans, gather customer feedback, and use this customer feedback to build better customer solutions.

Patrick

Account Manager

How has your career grown since starting at the company?

A year ago I started off in an entry level position on the Product Support team. Today, I manage the deployment process for all clients. Because of the support from the management and their confidence in me, I know that I have a unique opportunity to grow with the company and tackle more challenging roles in my career as the company grows.

Chad

Deployment Manager

How do you make yourself accessible to the rest of the team?

I operate with an open door policy. I want to be accessible when employees need me, whether it's via email, slack or in person. I try to be a resource to help each person succeed within their position, and the company. And if there are questions or requests, I do my best to respond promptly.

Emily

VP of Finance

What is your vision for the company?

I see Flowhub becoming the central hub for the cannabis industry. I want anyone looking to start or optimize their cannabis business to look to Flowhub for all the knowledge, software, and hardware they need to build a successful and compliant business.

Brandon

Chief of Staff

What are Flowhub Perks + Benefits

Flowhub Benefits Overview

We offer a competitive benefits package including medical, dental and vision insurance, as well as 401k.

Culture
Eat lunch together
Daily sync
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Health Insurance & Wellness Benefits
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
401(K)
Child Care & Parental Leave Benefits
Generous Parental Leave
We provide 4 weeks of paid parental leave.
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Perks & Discounts
Casual Dress
Happy Hours
Pet Friendly
Professional Development Benefits
Cross functional training encouraged
Promote from within
Customized development tracks

Additional Perks + Benefits

We have a wonderful office with kombucha and cold brew coffee on tap, a beer-stocked fridge, and plenty of space to spread your arms!

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