Job Title: Executive Assistant

Function: Administrative

Position Type: Full-time

Position Level: Entry Level

Location: Denver, CO

Executive Assistant

Named among the best workplaces in the U.S. by Great Place to Work six times, honored on FORTUNE Magazine's inaugural list of the 100 Best Workplaces for Millennials, and chosen as the "Market Leader in Incentive Compensation" by CRM magazine, Xactly is proud to be disrupting the incentive compensation market space. We're building a culture of success and are looking for motivated professionals to join us!

As the Executive Assistant in our Denver, CO office, you will provide support to multiple C-Suite executives. We are seeking an excellent and proactive multi-tasker who can manage multiple complex calendars, meeting coordination (on and off-site), assist with presentation preparation, travel arranging, and reporting. The qualified person will demonstrate poise, professionalism, a positive attitude, be customer focused and have exceptional organizational skills in our fast-paced and fun environment! In addition, this role would also be responsible for leading and/or contributing to companywide, and Denver specific, employee engagement activities such as annual Holiday party planning, employee BBQs, etc.

Not only do we offer strong growth opportunities for top performers, but we also have a top-notch culture, benefits (check them out below) and more. Our strong C.A.R.E. values - Customer Focus, Accountability, Respect & Excellence - guide our every move, allowing us to be a leader in the incentive compensation & performance management market. We set the example with excellent customer experience and deliver an award-winning SaaS (Software-as-a-Service) product!

 Read all about us at www.xactlycorp.com!

Responsibilities:

• Manage busy C-Suite executives calendar, prioritizing contact requests, flagging conflicts, and negotiating rescheduling as necessary working effectively with associates in Denver and other locations
• Anticipate all logistics and requirements for meetings, presentations and events the C-Suite executives attend
• Interact with customers, prospects and vendors acting as a representative and ambassador of the company in arranging meetings and events.
• Calendar management for all activities, events, meetings, travel, conferences and Board activities
• Coordinate executive events such as QBR (quarterly business review), etc.
• Expense reporting
• Handle confidential matters with discretion
• Complete special projects as required to support the C-Suite executives
• Provide leadership and influence to create a sense of urgency in others to maintain the discipline necessary for the C-Suite executives
• Research, prioritize, and follow up on incoming issues and concerns addressed to the C-Suite executives, including those of a sensitive or confidential nature, and determine the appropriate course of action
• Responsible for the facilities day-to-day operations; such as set-up and distribution of building access key cards, correspondence with maintenance team, etc.
• Help supervise the maintenance of office areas, equipment, and housekeeping of office facilities
• Monitor inventory of office supplies and reorder as necessary
• Prepare all outgoing mail/shipments and receive/sort/deliver incoming shipments/mail
• Plan, organize, set-up, and complete catering orders for the Denver office or C-Suite executives as necessary
• Manage the parking program, adding/deleting parking, requesting new parking access cards, validations tickets, etc.
• Provide general support to visitors, including clients, vendors, etc.

Desired Skills and Experience:

• 1-3 years of administrative experience support; prior experience supporting a C-level executive a plus
• Proficient in Gmail, MS Office software products (advanced level necessary)
• High energy level, self-motivated, positive, outgoing, personable, proactive and able to relate well with diverse populations of all levels
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Excellent customer service skills
• Superb communication skills, both verbal and written
• Strong work ethic and willingness to take ownership for wide-ranging responsibilities
• Keen sense of judgment and knowledge of the business
• Strong computer and internet research skills
• Superior organization and prioritization skills
• Displays respect, integrity, professionalism and discretion

Is this role not an exact fit for you? Keep an eye on our Careers Page for other positions!

BENEFITS & PERKS:

• Flexible Time Off (FTO)
• Comprehensive Insurance Coverage (including pet insurance!)
• Tuition Reimbursement
• XactlyFit Gym/Fitness Program Reimbursement
• Kitchen Stocked Daily with Tasty Snacks, Fruit, and Drinks
• Access to Corporate Discounts
• Parking & Commuter Benefits
• Up to (3) Days Paid Leave to Participate in Community & Volunteer Opportunities
• End of Month Surprises, Contests, BBQs, Parties & Reward Vacations
• 401(k) Retirement Savings Plan & Employer Match

THE XACTLY STORY

Xactly is a leading provider of enterprise-class, cloud-based, incentive compensation solutions for employee and sales performance management. We achieve this by following our vision: Unleashing human potential to maximize company performance. We address a critical business need: to incentivize employees and align their behaviors with company goals. Our solutions allow organizations to make better strategic decisions, optimize behaviors, increase sales and employee performance, improve margins, increase operational efficiencies, mitigate risk, design better incentive compensation plans, and reduce error rates in incentive compensation calculations. Our core values of Customer Focus | Accountability | Respect | Excellence are key to our success, and each day we're committed to upholding them by delivering the best we can to our customers.

We were the first 100% cloud-based, multi-tenant provider focusing solely on the incentive compensation and employee and sales performance management market, and we achieved our leadership position through domain expertise and innovative technology. We deliver our solutions through a Software-as-a-Service (SaaS) business model.

Xactly is proud to be an Equal Opportunity Employer. Xactly provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, pregnancy, sexual orientation, or any other characteristic protected by law.

We do not accept resumes from agencies, headhunters, or other suppliers who have not signed a formal agreement with us.