Job brief

We are looking for an experienced, organized, and efficient executive assistant with a proven track record in fast paced organizations. The successful candidate will report directly to the CEO with a focus on enhancing his effectiveness through administrative support.  The Executive Assistant will be responsible for maintaining a complex schedule, managing international travel itinerary and agendas, and corresponding on the CEO’s behalf.

access.mobile is a global growth stage company working to improve access to health services and information through digital engagement with a focus on multicultural and underserved populations. As such, the ideal candidate will connect with our mission and excel in a quickly changing environment.  Our ideal candidate has at least five years of experience providing administrative support to executives.

Responsibilities

• Schedule and manage an active calendar of travel, meetings, events, and calls 
• Arrange and manage complex travel itineraries and agendas, both domestically and abroad
• Handle official and confidential correspondence for the CEO
• Draft letters, documents and correspondence and compile documents in advance of meetings
• Organize internal and external meetings
• Provide administrative support for board meetings, advisory board meetings and large external and internal meetings, including travel, accommodations, reimbursements, and room bookings
• Support the executive by attending meetings, providing materials and taking notes or minutes
• Maintain organized and confidential files, office and company equipment
• Additional operational support including budgeting, reporting, vendor research and negotiation as needed

Requirements

• Highly responsive, professional and efficient
• Excellent writing, editing, reporting, and verbal communication skills
• Strong organizational skills, detail oriented with an ability to prioritize  
• Proficient at scheduling, coordinating and booking
• Microsoft Office Skills and willingness to learn new technologies
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, partners, customers and supporters
• Comfortable supporting office maintenance and needs
• Bachelor’s degree and over 5 years of relevant experience
• Experience providing support for upper-level management

• Collaborative yet able to work independently and with integrity
• Ability to work out of Denver office