Administrative Assistant and Receptionist
About OrthoFi
OrthoFi is a Denver-based startup that is revolutionizing the orthodontic industry with software solutions that give doctors the capability to start more patients per year and to offload time consuming front-office processes. Our patent-pending solution puts patients in control of their payment plans and makes costly treatments affordable to almost everyone. We also automate many of the orthodontic business processes to help orthodontists save time and money. Founded by a dynamic combination of medical professionals, Wall Street veterans, and Fortune 500 executives, OrthoFi is revenue positive and poised to experience hyper-growth over the next five years.
In the OrthoFi community, members are valued for who they are, supported no matter where they are, and motivated to excel personally and professionally. People who join our community are self-starters and love a challenge! We’re looking for passion-driven, dynamic individuals that are excited about a fast-paced and fun environment. As a team, we enjoy the opportunity to make an impact on our customer’s lives and within our team.
About the Role
As the Administrative Assistant and Receptionist, you will report to the VP of People Operations and will be an integral part of the OrthoFi People Operations team. We are looking for someone that is highly organized who loves to multi task and juggle changing priorities. If you demonstrate a strong passion for your work, exquisite attention to detail, and a desire to support OrthoFi’s community through hyper growth then read on!
Serve as the Face of OrthoFi to all visitors and guests as office receptionist, ensuring all guests feel welcomed into our community.
You will manage the day to day operations of a 37,000 sq ft office of 200+ employees, including supply inventory, building maintenance issues, and much more.
Manage conference room calendars.
Provide scheduling support for the leadership and management teams, including appointments and travel.
Draft and proof corporate communications and support various team members in the creation of presentations for outside vendors, strategic partners and more.
Assist with recruiting, including initial resume review and scheduling phone screens and on-site interviews.
Manage all aspects of mail, including distributing mail and packages to the appropriate recipients in a timely and correct manner. Assist the marketing and account management teams with shipping materials for implementations and other events.
Plan, organize, and coordinate meetings and special events, including office celebrations, board meetings, etc.
Manage all requests for catering, including ad-hoc meetings and monthly team breakfasts.
Desired Skills and Experience
Bachelor’s degree
2-3 years of progressively responsible administrative/office management experience
Excellent oral/written communication skills with an eye for proper grammar and punctuation
Advanced knowledge of Microsoft Office (Word, Excel, Powerpoint)
Excellent organizational and customer service skills
Outstanding multi-tasking skills with a high level of adaptability and willingness to jump in and help wherever needed
You deeply care about the employee experience and always question how you can improve it!
You believe that first-impressions are important
You’re a quick learner and can point to examples of times you had to learn something, fast!
This position will include a competitive salary and benefits, and may be eligible to earn stock options based on individual contribution and company performance. Compensation commensurate with experience.