Executive Admin Assistant at CSG

| Greater Denver Area
Sorry, this job was removed at 1:42 p.m. (MST) on Friday, September 6, 2019
Find out who's hiring in Colorado.
See all Operations jobs in Colorado
Apply now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.

Position Details:

Responsible for general administrative support to the VP and other leaders on the team.

  • Manage calendars and schedule meetings for members of the team. Arranges for meetings in multiple time zones as well as with external customers.   
  • Screen, prioritize, and redirect all incoming correspondence through phone or email.
  • Arrange travel, both domestic and international for leadership team members.  This includes transportation, hotels, agendas, and other essential items. 
  • Prepare standard operating procedure (SOP) to benefit company productivity.
  • Tracks and orders essential office supplies, business cards, stationary, and other materials. 
  • Provides support for on-site meetings including any coordination of video, audio, and agendas. 
  • Welcomes all visitors to the office and ensures a work-space is avaialable and needs met during their visit to the office. 
  • Assists HR in the onboarding of new hires with regard to equipment, documentation, and supply needs. 
  • Process incoming and outgoing mail, courier services, and various special deliveries.
  • Maintain appropriate inventory levels of office and kitchen supplies. 
  • Establishes, updates and maintains electronic and paper files for the department


Assists in the planning of business unit events. 

  • Coordinate internal staff meetings, luncheons, and office events. 
  • Assist with the preparation, planning, and execution of materials needed for various events and meetings.
  • May serve at the direct liaison with event establishments in matters concerning schedules, changes, and contracted stipulations for client, reporting, tracking and execution. 


Business unit sales suppot

  • May assist in the execution of blast email campaigns.
  • Prepare complex presentations, reports, and documents, including PowerPoint presentations, database, and spreadsheets. 
  • Collect monthly metrics from team members and prepare the monthly dashboard and reports for the leadership team. 
  • Assist with ad hoc projects to include business writing, presentations, and organizational work. 


Budget and Billing

  • Process expense reports in a timely manner for leadership team members; may reconcile credit card expenses and expense reimbursements. 
  • Process invoices for payment to various vendors.
  • Maintain budget and provide reporting, as requested.
  • Research and resolve invoice and payable issues, as needed.


Regular and reliable attendance is required.


Incumbent is accountable for professional working behavior to include; building and maintaining constructive working relationships, implementing proactive and concise communication, acting as a resource to colleagues, and engaging in collaborative thinking and problem solving while demonstrating CSG’s core competencies and values.


Exercises appropriate discretion when communicating with others; especially regarding proprietary information, confidential information, as well as HR matters.  ​




  • High School Diploma (GED) or equivalent education/experience. Bachelor’s Degree strongly preferred. 



  • Minimum of 5 years of administrative experience supporting the VP and leadership team level.



  • Administrative experience supporting a global marketing and communications team. 


Knowledge, Skills and Abilities 

  • Advanced proficiency in MS Office:  Outlook, Word, Excel, PowerPoint, Visio, and Publisher as well as survey creation tools. 
  • Excellent verbal and written communication skills with the ability to communicate and collaborate with all levels of the organization. 
  • Strong attention to detail with the ability to take initiative while working under tight deadlines. 
  • Must be able to multi-task and complete projects on time, with high quality, and within the budget guidelines. 
  • Demonstrated high level of energy and initiative to handle multiple projects in a fast-paced, deadline-driven environment. 
  • Must be solutions-oriented with the ability to work independently and make sound decisions. 
  • Critical thinking skills
  • Demonstrated experience in setting priorities, solving problems, and being resourceful under pressure.
  • Ability to read, write, speak and understand the English language in a business environment.
Read Full Job Description
Apply now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.
Apply now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.
Save jobView CSG's full profileFind similar jobs