Oh Snap!
This job is no longer active - but you can still view the details below.

Executive Admin Assistant

| Greater Denver Area

Position Details:

Responsible for general administrative support to the VP and other leaders on the team.

  • Manage calendars and schedule meetings for members of the team. Arranges for meetings in multiple time zones as well as with external customers.   
  • Screen, prioritize, and redirect all incoming correspondence through phone or email.
  • Arrange travel, both domestic and international for leadership team members.  This includes transportation, hotels, agendas, and other essential items. 
  • Prepare standard operating procedure (SOP) to benefit company productivity.
  • Tracks and orders essential office supplies, business cards, stationary, and other materials. 
  • Provides support for on-site meetings including any coordination of video, audio, and agendas. 
  • Welcomes all visitors to the office and ensures a work-space is avaialable and needs met during their visit to the office. 
  • Assists HR in the onboarding of new hires with regard to equipment, documentation, and supply needs. 
  • Process incoming and outgoing mail, courier services, and various special deliveries.
  • Maintain appropriate inventory levels of office and kitchen supplies. 
  • Establishes, updates and maintains electronic and paper files for the department

 

Assists in the planning of business unit events. 

  • Coordinate internal staff meetings, luncheons, and office events. 
  • Assist with the preparation, planning, and execution of materials needed for various events and meetings.
  • May serve at the direct liaison with event establishments in matters concerning schedules, changes, and contracted stipulations for client, reporting, tracking and execution. 

 

Business unit sales suppot

  • May assist in the execution of blast email campaigns.
  • Prepare complex presentations, reports, and documents, including PowerPoint presentations, database, and spreadsheets. 
  • Collect monthly metrics from team members and prepare the monthly dashboard and reports for the leadership team. 
  • Assist with ad hoc projects to include business writing, presentations, and organizational work. 

 

Budget and Billing

  • Process expense reports in a timely manner for leadership team members; may reconcile credit card expenses and expense reimbursements. 
  • Process invoices for payment to various vendors.
  • Maintain budget and provide reporting, as requested.
  • Research and resolve invoice and payable issues, as needed.

 

Regular and reliable attendance is required.

 

Incumbent is accountable for professional working behavior to include; building and maintaining constructive working relationships, implementing proactive and concise communication, acting as a resource to colleagues, and engaging in collaborative thinking and problem solving while demonstrating CSG’s core competencies and values.

 

Exercises appropriate discretion when communicating with others; especially regarding proprietary information, confidential information, as well as HR matters.  ​

 

 

Education

  • High School Diploma (GED) or equivalent education/experience. Bachelor’s Degree strongly preferred. 

 

Experience

  • Minimum of 5 years of administrative experience supporting the VP and leadership team level.

 

Preferred 

  • Administrative experience supporting a global marketing and communications team. 

 

Knowledge, Skills and Abilities 

  • Advanced proficiency in MS Office:  Outlook, Word, Excel, PowerPoint, Visio, and Publisher as well as survey creation tools. 
  • Excellent verbal and written communication skills with the ability to communicate and collaborate with all levels of the organization. 
  • Strong attention to detail with the ability to take initiative while working under tight deadlines. 
  • Must be able to multi-task and complete projects on time, with high quality, and within the budget guidelines. 
  • Demonstrated high level of energy and initiative to handle multiple projects in a fast-paced, deadline-driven environment. 
  • Must be solutions-oriented with the ability to work independently and make sound decisions. 
  • Critical thinking skills
  • Demonstrated experience in setting priorities, solving problems, and being resourceful under pressure.
  • Ability to read, write, speak and understand the English language in a business environment.
Read Full Job Description

Technology we use

  • Engineering
    • .NETLanguages
    • C#Languages
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • PerlLanguages
    • PHPLanguages
    • PythonLanguages
    • RubyLanguages
    • CLanguages
    • jQueryLibraries
    • ReactLibraries
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • DjangoFrameworks
    • Node.jsFrameworks
    • Ruby on RailsFrameworks
    • Microsoft SQL ServerDatabases
    • MySQLDatabases
    • OracleDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • SQLiteDatabases

Location

Denver Tech Center! We just moved into a brand spankin' new building with gym, coffee shop, modern accents and our new branding throughout.

An Insider's view of CSG

How would you describe the company’s work-life balance?

"I love the flexibility CSG offers. They focus on getting the work done and being available to meet business needs. I am able to take the time I need to spend with my family and juggle their many needs. "

Current Employee - via Glassdoor

Senior Accountant

How do you collaborate with other teams in the company?

"People from different teams and with different titles are cooperative and responsive in trying to solve issues."

Current employee - via Glassdoor

Technical Writer

How has your career grown since starting at the company?

"Good definition of accountability and open / encouraged around empowerment. Received two professional training opportunities (certification) quickly and welcomed and embraced by my team as well as those around me. Good networking opportunities to get to know others and build relationships."

Current Employee - via Glassdoor

Devops

What are CSG Perks + Benefits

CSG Benefits Overview

Your benefits, your life, your choice. Our benefits offerings are designed and developed especially for you and your family. CSG provides a comprehensive selection to support your good health and well-being. More importantly, we hope they add value to your life. CSG International is proud to offer employee-focused benefit plan options that are robust in design and support a wide spectrum of employee well-being and health care needs. Plan pricing is market-competitive and in line with industry peers. As U.S. companies face the need to more aggressively control health care costs, CSG maintains an employee-focused strategy. We consistently aim to further maximize your savings through specialty programs, Health (telemedicine,) vendor partnerships and carrier-sponsored enhancements.

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
CSG makes a $400-$1,200 contribution to your account depending on your family status (single, married, married with kids).
Disability Insurance
CSG pays for a 100% short-term disability plan and an up to 50% of your salary AD&D plan. We also offer long-term disability and supplemental AD&D plans.
Dental Benefits
Our metlife dental plan has 100% coverage on Preventive care, 80% of negotiated fees on services such as fillings, crowns, and bridges and a $1500 lifetime Orthodontia benefit for children under 19.
Vision Benefits
Our Vision Service Plan allows you and your family to save on vision exams, glasses & contacts. Vision exams are covered at 100%, with $20 lenses and an $160-$220 allowance toward frames and contacts.
Health Insurance Benefits
We offers 4 United Healthcare plans, HSAs, CVS/caremark​ prescription coverage, and FSAs. 24/7 counseling & health services, virtual doctors and nurses, and health apps are also provided
Life Insurance
Our UNUM basic life insurance plan is paid by CSG and is equal to one times your annual base salary. We also offer supplemental and dependent plants as well.
Wellness Programs
We also offer programs like 24/7 United Healthcare Health coaching, stop smoking classes, Virtual Visits by Doctor on Demand or Amwell, and 4 mobile health apps to our employees.
Onsite Gym
CSG's new Denver office building provides an on-site gym.
Retirement & Stock Options Benefits
401(K)
Our Fidelity plans allow you to choose your fund and have Fidelity fully manage, partially manage or not manage your plan at all. We also offer post-tax Roth options.
401(K) Matching
CSG will match up to 5% of your eligible earnings in your Fidelity 401(k). If you have between 5-9 years at CSG, the company will contribute another 1.0% of eligible earnings and 2.5% for 10+ years.
Employee Stock Purchase Plan
The ESPP provides eligible employees the option to purchase shares through payroll deduction at a 15% discount off fair market value as of the last day of the month.
Performance Bonus
CSG managers have the ability to offer yearly performance bonuses and spot bonuses to hard-working employees who are going above and beyond. We also offer trips, hard-goods and other incentives.
Child Care & Parental Leave Benefits
Generous Parental Leave
CSG offers up to 16 weeks of paid maternity leave (maternity + bonding), and 6 weeks of paid bonding leave for spouses/partners, birth mothers and adopting parents.
Flexible Work Schedule
We know everyone's life situation varies. Our employees have the ability to dictate how, when, where they work, as long as it does not interfere with their team, their work, or the business.
Remote Work Program
Every position is varies, but CSG's flexible work schedule has the option to work from home when needed. Some employees choose to work remote a few days a week, while others do so fulltime.
Family Medical Leave
LOA eligibility is based on various factors including number of hours worked per year as well as if an employee has been with CSG one year or longer.
Adoption Assistance
CSG will reimburse up to $5,000 of expenses incurred during the legal adoption of child and provide up to 6 weeks of paid bonding leave.
Vacation & Time Off Benefits
Unlimited Vacation Policy
CSG’s salaried employee flexible vacation policy is a result of CSG’s belief that performance and meeting or exceeding expectations are the measure for success, not time spent in the office.
Generous PTO
We offer 4-6 weeks of PTO for non-salaried employees.
Paid Volunteer Time
Whether building new homes with Habitat 4 Humanity, donating blood and goods to the Red Cross or matching our employees’ contributions to their favorite charities we care about our communities.
Paid Holidays
We offer 7 paid US holidays. New Year’s Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, the day after Thanksgiving, and Christmas Day.
Paid Sick Days
Eligible employees may accrue up to 80 hours per calendar year of paid sick time. This time is often broken up by the hour for doctors visits, taking care of sick kids, etc...
Perks & Discounts
Casual Dress
We want our employees to be comfortable and dress in whatever will allow them to perform at their best.
Commuter Benefits
CSG has partnered with WageWorks to offer you a comprehensive Commuter Benefit Plan.
Company Outings
CSG has company-wide annual holiday parties and other events throughout the year.
Stocked Kitchen
Our office has a kitchen and cafeteria area, on top of that the building has a fantastic coffee shop / bistro in the main lobby.
Parking
Our building has it's own parking garage.
Relocation Assistance
Varies job opening to job opening.
Professional Development Benefits
Job Training & Conferences
Professional development is extremely important to CSG, as such participation in conferences, trainings and other events are strongly encouraged and often paid for.
Tuition Reimbursement
CSG encourages career and personal development of its employees by providing financial assistance (up to $3,000 annually) for educational opportunities.

Additional Perks + Benefits

Unlimited Vacation, Competitive Parental Leave, 401k Match, Medical Insurance, HSA/FLEX Plans, Dental Insurance, Vision Insurance, Non-Profit Gift Matching Program, Employee Stock Purchase Plan, Paid Holidays, Education/Tuition Assistance, Commuter Benefits, Adoption Assistance, Local Memberships & Discounts, Travel Accident & Medical Insurance, Life Insurance, Short & Long Term Disability Insurance, AD & D Insurance, Leave of Absence Plans, Medical, Legal Counseling, Free Health Risk Assessments, Free Flu Shots, Tobacco Cessation Program and More!

More Jobs at CSG6 open jobs
All Jobs
Data + Analytics
Dev + Engineer
Operations
Project Mgmt
Sales
Operations
new
Denver
Project Mgmt
new
Denver
Developer
new
Denver
Project Mgmt
new
Denver
Sales
new
Denver
Data + Analytics
new
Denver