The Administrative Assistant is the primary interface with our clients.  A main component of the job is to answer the phone cordially and briefly converse with dentists and other dental office staff.  The Administrative Assistant also reviews incoming cases and schedules the work in the lab accordingly.  In addition, this person will be responsible for ordering materials and occasionally doing pick-ups and deliveries.

Key tasks:

Answer the telephone – Interact with Dental offices and at times patients of dental offices

Enter sales orders in Quickbooks

Create invoices in Quickbooks

Schedule completion dates of orders based on needs of dentists as well as lab capabilities

Assist in executing completion by printing list of items to ship each day and tracking them to completion

Creating shipping paperwork, wrap and box product

Order material and lab supplies

Light cleaning, as needed

Perform local pick-ups and deliveries - Must have a vehicle with valid insurance.  Mileage expense will be reimbursed.

Schedule pick-ups and deliveries with courier service as required

Assist in light bookkeeping tasks

Assist in any administrative project

Hours per week

40 hours depending on needs

 Hours of work –

        - Typically 6:30 – 3:30 Monday – Thursday

        - Friday is typically a half day

        - Hours can vary based business needs

Requirements:

High school diploma or GED, Associates degree preferred

Valid driver’s license with good driving record

Reliable vehicle and insurance – will reimburse mileage per IRS standard mileage rate; currently at 54.5 cents per mile

Proficiency in MS Word and Excel

Basic QuickBooks knowledge a plus

Highly Organized

Attention to Detail

Experience:

2-3 years in an office administrative position

Compensation and benefits:

• Competitive pay commensurate with experience
• Company sponsored health and dental insurance
• Paid vacation
• Flexible work schedule