Overview

The Opportunity:

With 6,000+ clients and over 500,000 screens deployed, FWI’s software platform is driving Visual Communications to millions of people every day, all over the world. We are a values-driven organization that encourages our employees to bring their authentic self to work every day and empowers everyone to make a tangible impact on our products, clients and culture. Our employees are passionate about their craft, but they are also parents, skiers, comedians, runners, animal lovers, foodies and phenomenal human beings who appreciate our dedication to providing a healthy work/life balance.

We’re proud to be one of Built In Colorado’s top digital tech companies. At FWI, our culture is important to us. We are a diverse team of talented, passionate people who want to make a difference, but don’t take ourselves too seriously. If our core values speak to you, we want to meet you:

• Bring your best self
• See it
• Own it
• Crush it
• Be Gracious

The Administrative Assistant will support the Contracts and Legal Department in performing a variety of administrative duties for the legal and contracts team as needed. The Administrative Assistant will enhance the Legal and Contract’s Team’s effectiveness by providing organizational and documentary support and representing the members of the team to external vendors and customers. 
Our culture and workplace are very important, and we want FWI to be a place where talented, passionate people want to spend time making a difference.

The compensation package will be aligned to each candidate’s experience and qualifications. All applicants must be authorized to work in the United States.

Responsibilities

• Preparing and revising legal documents; researching and routing correspondence; drafting letters and documents; organizing, analyzing and filing of compliance and legal documentation
• Create power points for presentations by formatting, inputting, and editing analytical data and graphics
• Perform ad hoc data analysis using Salesforce tools
• Work with Finance Team to complete various types of Customer Vendor Forms
• Schedule external meetings with Customers, Vendors and Legal / Compliance Contacts
• Maintain customer and business confidence by maintaining confidentiality of sensitive information
• Prepare expense or business performance reports with verified data
• Assist with weekly staff and team meetings; schedule and coordinate speakers, organize content and materials
• Other related duties as assigned

Qualifications

Required for Success:

• Strong Verbal and written communication skills
• Proficiency in Microsoft Office Suite, including Outlook, Word, XL and PowerPoint
• Ability to do independent internet research
• Typing skills at 55 wpm
• Strong organizations skills and detail-oriented
• Ability to work in a fast-paced environment
• Proactive and flexible
• Solid interpersonal skills
• Positive, can-do attitude and motivated to help customers and team

Helpful for Success:

• Customer Service experience a plus
• Experience with Salesforce.com a plus
• Proficient with Microsoft Excel, including advanced tools such as VBA/Pivot Tables
• Bachelor’s Degree or equivalent experience
• At least 2 years’ experience as an administrative assistant or similar role

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status