Job Summary/Objective:

Make an impact and love what you do! Vertafore is a top provider of software for the insurance industry that keeps transforming. We create award-winning solutions to boost productivity, lower costs and help agents and carriers grow their businesses. We respect and value our team, and we look to bring the best talent together to make our future even stronger.

Our Workplace Specialists bring our spaces to life as they oversee the daily operations of our offices. Our team consists of people who are creative, organized, customer experience focused, and who take pride in seeing things run smoothly and efficiently. They are comfortable in a fast-paced environment and go out of their way to ensure our people are not only satisfied, but enjoy their work environment. They are not afraid to have fun at work and bring enthusiasm, dedication, and a collaborative spirit to build and maintain office spaces that facilitate cutting edge innovation.

Vertafore is about bringing together top talent to make an immediate impact in software. Our culture encourages employees who are able to create, think and challenge each other in a fast-paced environment. We are transforming our products and services, exploiting advanced techniques to create new "ways and means" for the insurance industry, and with that the industry is changing too.

Vertafore strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law equal employment.

Job Duties and Responsibilities:

Plan and manage delivery of daily headquarters office activities, programs, and service objectives in a local/regional setting in collaboration with functional teams. Includes security badging, employee related event planning (rentals, security and HVAC coordination), rideshare and parking programs, purchase and stocking of office supplies and sundry items.

Serve as on-site liaison during planning and construction of office expansions including temporary spaces. Responsible for space planning, move coordination and new hire space accommodations.

Oversee property management and outsourced facilities services including: maintenance of building and mechanical systems, work orders for office repairs, janitorial service and supplies, and health & safety in a demanding environment that requires the highest level of service delivery and ensures best practices.

Manage the facilities operating budget, vendor service contracts and RFP processes, including obtaining vendor price quotes, preparing contracts and purchase orders, reviewing and approving invoices.

Has managerial responsibility over Workplace Administrator.

Other duties as assigned.

Job Requirements:

• Customer centric and motivated to help people.
• Commitment to facilitating a clean, efficient and positive working environment.
• Strong problem solving, analytical, and critical thinking skills.
• Ability to exercise discretion and independent judgement in performance of daily duties.
• Able to accomplish individual and team goals through personal organization and time management.
• Experience in facilities management and service with an emphasis on facilities, hospitality, property management or equivalent office management experience for a large (500+ employee) office.
• Able to build productive working relationships internally and externally and work as a team.
• Experience managing outsourced facilities services vendors preferred.
• Proficient in Microsoft Office suite
• Ability to lift and move up to 30 pounds, and ability to reach overhead often.