People Operations Specialist

| Greater Denver Area
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Company Description

Vendavo powers the shift to digital business for the world’s most demanding B2B companies, unlocking value, growing margin and accelerating revenue with our SaaS products. With an annual margin improvement totaling more than $2.5 billion across companies in chemicals, distribution, high-tech, and manufacturing. Vendavo is headquartered in Denver, CO and has offices around the globe. 

Sell more. Profitably.

Job Description

The Opportunity: We are looking for a well-rounded People Ops Specialist to join our team. We are building an infrastructure made up of programs, processes, and tools to support and enable headcount growth and people development. The People Ops Specialist will collaborate closely at all levels and throughout the company to help deliver and provide a ‘people-first’ employee experience at Vendavo.

  • Administer the US Payroll (Semi-monthly), which includes, maintaining employee records in ADP, approving Employee and Manager self-service requests, processing Time and Attendance exception pay, uploading garnishments into Smart Compliance. This includes:
    • Creating and submitting import file to ADP Payroll Processor
    • Auditing payroll preview for accuracy before accepting the payroll
    • Completing post payroll processes, which includes payment and reconciliation of voluntary deductions
    • Facilitating Quarter and Year End processes, such as Tax & W2 reconciliation and providing Accounting partners with completed reconciliation for GL reconciliation
    • Partners with ADP to process and audit pay adjustment, garnishments, tax notices runs to ensure all information is included in the employee record prior to the deadline set by ADP
  • Administer the International Payroll, which includes:
    • Process required information to International Payroll Contact for the following countries (Sweden, Germany VAB, Finland, Germany VUK, Netherlands, United Kingdom)
    • Review and approve the payrolls and completing post payroll processes, such as submission of AVIVA Pension for UK and submitting the necessary reports for funding
    • Auditing payroll preview for accuracy before accepting the payroll
    • Facilitating Quarter and Year End processes
    • Partner with ADP Streamline/local provider to process any necessary adjustment runs to ensure all information is included in the employee record prior to the deadline
  • Update all systems with any changes to ensure data integrity.
  • Complete all PAN forms for any moves, changes, new hires and/or terminations,
  • Complete all monthly and quarterly reporting, timely and accurately.
  • Participate in annual salary survey reporting activities
  • Assign all onboarding and offboarding tasks through Jira ticket administration
  • Responsible for all Electronic employee data and file maintenance
  • Manage HR/Payroll Email Box
  • Facilitate the Employee Engagement Survey
  • Administer all P&C Systems (i.e. ADP, Lattice, Vendavo University, Radford, PayScale, Culture Amp, etc.)

Qualifications

  • Bachelor’s degree in a related field, or equivalent combination of education and experience
  • 5 years of experience in the HR/Payroll related field. Minimum of 3 years administering HRIS and other HR related systems and performing HR operations related duties
  • FPC certification, preferred
  • Highly proficient with the ADP WorkForce Now and Streamline platforms (any other systems?)
  • Strong attention to details
  • Strong working knowledge of MS Excel
  • Possess an employee experience mindset
  • Excellent written and verbal communication
  • Ability to demonstrate good judgment, discretion, and problem-solving skills
  • Maintain a high level of professionalism and confidentiality.
  • Proven ability to effectively and respectfully work with individuals at varying levels within an organization
  • Outstanding interpersonal, oral, and written communication skills

Additional Information

  • Competitive base salary + bonus
  • Comprehensive health benefits including medical and dental
  • Unlimited paid time off
  • Flexible working hours

All your information will be kept confidential according to EEO guidelines.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • C#Languages
    • JavaLanguages
    • JavascriptLanguages
    • SqlLanguages
    • jQueryLibraries
    • jQuery UILibraries
    • ReactLibraries
    • ASP.NETFrameworks
    • KubernetesFrameworks
    • Microsoft SQL ServerDatabases
    • MySQLDatabases
    • OracleDatabases
    • PostgreSQLDatabases
    • Google AnalyticsAnalytics
    • PiwikAnalytics
    • PendoAnalytics
    • BalsamiqDesign
    • CanvaDesign
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • ConfluenceManagement
    • JIRAManagement
    • SmartsheetManagement
    • Azure DevOpsManagement
    • ProductboardManagement
    • SalesforceCRM
    • Adobe CampaignLead Gen
    • FullContactLead Gen
    • MarketoLead Gen

Location

Our company is in the best part of downtown Lodo by plenty of bars, restaurants plus an easy five minute walk from Union Station.

An Insider's view of Vendavo

What’s the vibe like in the office?

The office vibe is collaborative, casual, fun and team oriented

Jason

Talent Acquisition Manager

What are Vendavo Perks + Benefits

Vendavo Benefits Overview

-Flexibility to work from home or in the office, depending on what works best for you
-Unlimited PTO for vacation, sick and mental health days–we encourage everyone to take vacation during the year to ensure dedicated time to spend with loved ones, explore, rest and recharge
-4 recharge days, where the entire company goes on a brief pause in all geographies for 1 day each quarter. This day can be spent in whatever way helps you recharge, to regain energy, and dive back into the next workday
-16 weeks of paid parental leave with health benefits for all parents, plus flexible re-entry schedules for returning to work
-$110 a month to cover your cell phone and internet expenses
-High-end laptop (Dell XPS or Mac)
-Competitive pay and bonus/commission
-Comprehensive health, detail, vision, and mental benefit options (PPO, FSA, HSA)
-401k plan with a 3% employer non-election contribution

Culture
Volunteer in local community
Partners with nonprofits
Open door policy
OKR operational model
Team based strategic planning
Open office floor plan
In-person all-hands meetings
President's club
Employee awards
Flexible work schedule
Remote work program
Diversity
Mandated unconscious bias training
Diversity manifesto
Diversity employee resource groups
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Pet insurance
Wellness programs
Mental health benefits
Financial & Retirement
401(K)
401(K) matching
Performance bonus
Charitable contribution matching
Child Care & Parental Leave Benefits
Generous parental leave
Family medical leave
Return-to-work program post parental leave
Vacation & Time Off Benefits
Unlimited vacation policy
Generous PTO
Paid volunteer time
Paid holidays
Paid sick days
Company-wide vacation
Office Perks
Company-sponsored outings
Free snacks and drinks
Some meals provided
Company-sponsored happy hours
Onsite office parking
Pet friendly
Home-office stipend for remote employees
Onsite gym
Professional Development Benefits
Job training & conferences
Lunch and learns
Promote from within
Mentorship program
Continuing education available during work hours
Customized development tracks
Paid industry certifications

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