Payroll/HRIS Specialist at Procare Solutions

| Greater Denver Area
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About Procare

Our mission is to simplify childcare operations and create meaningful connections by providing technology, expertise, and unparalleled service. Procare Solutions is the number 1 name in childcare software – used by more than 30,000 childcare businesses across the country. For over 30 years, childcare professionals have looked to Procare to provide real-time information for making critical decisions, maintaining compliance with local and state regulations, and adhering to business best practices. We make childcare management run smoothly, so that our customers can spend more time focusing on the kiddos, not back office administrative duties.

A Little About the Role

Procare is seeking a Payroll/HRIS specialist to maintain our payroll and benefit systems and prepare and process semi-monthly payroll. Your focus will be on producing high quality, detailed work based on established standards, guidelines and procedures. This position is designed to develop a valued technical expert who can deliver quality work on a consistent basis. At Procare, you’ll have a stable work environment, clear goals and a path to consistently achieve them.What You'll Do:
  • Enter, maintain, and/or process information all payroll and time-keeping systems, ensuring data integrity
  • Process semi-monthly payroll in accordance with Company policy and all federal, state, and local guidelines
  • Ensure proper processing of payroll deductions such as taxes, employee benefits, charitable contributions, and other deductions
  • Maintain accurate payroll records
  • Manage timecards in the Company’s time tracking system
  • Audit for discrepancies, report to management and follow through to resolution
  • Maintain tax rates, UI rates, filing types, and frequency
  • Record and process federal and state payroll tax deposits
  • Create new employee profiles upon hiring in a variety of systems, including payroll/HRIS, expense, travel, and ben admin sites
  • Conduct New Hire Benefits Orientation sessions
  • Offboard employees upon termination of employment
  • Respond to verifications of employment
  • Manage benefit administration system
  • Review and reconcile benefits and related invoices
  • Prepare funding files for 401(k), FSA, and HSA accounts
  • Manage year end reporting, testing, and auditing, including ACA and 401(k) reporting
  • Serve as a resource for employees and managers on questions around systems, pay, and policies
  • Become the subject matter expert on the Company’s people related systems, and ensure that it is updated to reflect current policies
  • Collaborates with HR and accounting teams on special projects and other business initiatives


Our Ideal Candidate Will Have:

  • 5+ years' experience running payroll for a multi-state organization required
  • 2+ years' hands on experience with 401(k) responsibilities
  • Strong analytical and problem-solving skills
  • Excellent organization skills and attention to detail
  • Clear, professional communication skills: verbal and written
  • Critical evaluation skills
  • Ethical practice and confidentiality
  • Strong knowledge of payroll functions including preparation, balancing, internal controls, and payroll taxes
  • Demonstrated experience with at least one cloud-based payroll provider
  • Demonstrated ability to maintain confidentiality when handling sensitive information
  • Proficient with knowledge of MS Office: Word, Excel, Outlook
  • Bachelor’s degree in Accounting, Business, or related field preferred
  • Payroll Certification preferred


Why Procare?

  • Excellent comprehensive benefits packages for full-time employees, including: medical, dental, & vision plans- choose the plan best for you
  • HSA option with employer contributions of $50/mo
  • Medical, Dependent Care, and Transportation FSA Plans
  • Company paid Short and Long-Term disability and Life Insurance
  • Vacation time, holidays, sick days, volunteer & personal days
  • 401K Plan with employer match and immediate vesting
  • RTD ECO-Pass for all Denver employees
  • Tuition Reimbursement up to $2,000/year
  • Casual workplace environment
  • Promote from within
  • Prime downtown location close to restaurants and entertainment


$18-$28/hour DOE


This position is based in our downtown Denver office. We are currently in a flexible hybrid in-office/remote working model based on local COVID-19 health regulations and business needs. Candidates must be willing and able to work from our downtown Denver office a few days a week.

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Technology we use

  • Engineering
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We are in the Chase building, one block from 16th St. We're on the 18th floor and love our 360 mountain views, lobby Starbucks, and proximity to RTD.

An Insider's view of Procare Solutions

What’s the vibe like in the office?

Here at Procare we have a fun loving and flexible culture, allowing me to choose the days I want to be in office to collaborate. Teams are fun to work with and celebrate every small success together, which highlights our core value “elevate one another.”


Cloud Engineer

What projects are you most excited about?

I'm super excited to standardize having the voice of the people using Procare and our customers at the forefront of our design process.


Product Development

How does the company support your career growth?

I’m pretty new to the marketing world. I started in the MDR role a year ago. I was able to learn the basics not only in marketing but of the company in general. More recently, I’ve moved into a demand generation specialist role which I’m so excited about. Now, I have the opportunity to learn another side of marketing and dive deeper into it.



How do you make yourself accessible to the rest of the team?

Two of our values are Elevate One Another and Respect all Perspectives, and being accessible is key. In addition to welcoming a stop by my office or message via Slack or email, my calendar is open for employees to schedule time to talk, collaborate on an idea, share an opportunity for process improvement, or get my perspective on their career goal



What are some things you learned at the company?

Since joining, I have gained an understanding for how vital a quality platform is to an efficient childcare center. As my knowledge of our products has grown, it has given me pride in selling a truly helpful and essential product.



What are Procare Solutions Perks + Benefits

Procare Solutions Benefits Overview

Excellent comprehensive benefits packages for full-time employees, including: medical, dental, & vision plans- choose the plan best for you.
HSA option with employer contributions of $50/mo.
Medical, Dependent Care, and Transportation FSA Plans.
Company paid Short and Long-Term disability and Life Insurance.
Vacation time, holidays, sick days, volunteer & personal days.
401K Plan with employer match and immediate vesting.
RTD ECO-Pass for all Denver employees.
Tuition Reimbursement up to $2,000/year.
Casual workplace environment.
Promote from within.

Volunteer in local community
Friends outside of work
Eat lunch together
Intracompany committees
Daily sync
Open door policy
Team owned deliverables
Team based strategic planning
Open office floor plan
Unconscious bias training
Our training goes beyond "don't discriminate"; we tackle unconscious bias, microaggressions, & other problematic behaviors. All employees are expected to actively contribute to a respectful workplace.
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Mental Health Benefits
Retirement & Stock Options Benefits
401(K) Matching
Child Care & Parental Leave Benefits
Family Medical Leave
Vacation & Time Off Benefits
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
All Denver Employees will receive an EcoPass
Company Outings
Procare Software hosts company outings Annually.
Game Room
Stocked Kitchen
Some Meals Provided
Happy Hours
Fitness Subsidies
Professional Development Benefits
Tuition Reimbursement
Our tuition reimbursement plan offers an annual max of $2,000.
Cross functional training encouraged
Promote from within
Customized development tracks
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