Payroll Operations Specialist at Vendavo

| Greater Denver Area
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Company Description

Vendavo powers the shift to digital business for the world’s most demanding B2B companies, unlocking value, growing margin and accelerating revenue with our SaaS products. With an annual margin improvement totaling more than $2.5 billion across companies in chemicals, distribution, high-tech, and manufacturing. Vendavo is headquartered in Denver, CO and has offices around the globe. 

Sell more. Profitably.

Job Description

The Opportunity: We are looking for a well-rounded People Ops Specialist to join our team. We are building an infrastructure made up of programs, processes, and tools to support and enable headcount growth and people development. The People Ops Specialist will collaborate closely at all levels and throughout the company to help deliver and provide a ‘people-first’ employee experience at Vendavo.

  • Administer the US Payroll (Semi-monthly), which includes, maintaining employee records in ADP, approving Employee and Manager self-service requests, processing Time and Attendance exception pay, uploading garnishments into Smart Compliance. This includes:
    • Creating and submitting import file to ADP Payroll Processor
    • Auditing payroll preview for accuracy before accepting the payroll
    • Completing post payroll processes, which includes payment and reconciliation of voluntary deductions
    • Facilitating Quarter and Year End processes, such as Tax & W2 reconciliation and providing Accounting partners with completed reconciliation for GL reconciliation
    • Partners with ADP to process and audit pay adjustment, garnishments, tax notices runs to ensure all information is included in the employee record prior to the deadline set by ADP
  • Administer the International Payroll, which includes:
    • Process required information to International Payroll Contact for the following countries (Sweden, Germany VAB, Finland, Germany VUK, Netherlands, United Kingdom)
    • Review and approve the payrolls and completing post payroll processes, such as submission of AVIVA Pension for UK and submitting the necessary reports for funding
    • Auditing payroll preview for accuracy before accepting the payroll
    • Facilitating Quarter and Year End processes
    • Partner with ADP Streamline/local provider to process any necessary adjustment runs to ensure all information is included in the employee record prior to the deadline
  • Update all systems with any changes to ensure data integrity.
  • Complete all PAN forms for any moves, changes, new hires and/or terminations,
  • Complete all monthly and quarterly reporting, timely and accurately.
  • Participate in annual salary survey reporting activities
  • Assign all onboarding and offboarding tasks through Jira ticket administration
  • Responsible for all Electronic employee data and file maintenance
  • Manage HR/Payroll Email Box
  • Facilitate the Employee Engagement Survey
  • Administer all P&C Systems (i.e. ADP, Lattice, Vendavo University, Radford, PayScale, Culture Amp, etc.)

Qualifications

  • Bachelor’s degree in a related field, or equivalent combination of education and experience
  • 5 years of experience in the HR/Payroll related field. Minimum of 3 years administering HRIS and other HR related systems and performing HR operations related duties
  • FPC certification, preferred
  • Highly proficient with the ADP WorkForce Now and Streamline platforms (any other systems?)
  • Strong attention to details
  • Strong working knowledge of MS Excel
  • Possess an employee experience mindset
  • Excellent written and verbal communication
  • Ability to demonstrate good judgment, discretion, and problem-solving skills
  • Maintain a high level of professionalism and confidentiality.
  • Proven ability to effectively and respectfully work with individuals at varying levels within an organization
  • Outstanding interpersonal, oral, and written communication skills

Additional Information

  • Competitive base salary + bonus
  • Comprehensive health benefits including medical and dental
  • Unlimited paid time off
  • Flexible working hours

All your information will be kept confidential according to EEO guidelines.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • JavaLanguages
    • JavascriptLanguages
    • SqlLanguages
    • jQueryLibraries
    • jQuery UILibraries
    • ReactLibraries
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • Microsoft SQL ServerDatabases
    • MySQLDatabases
    • Google AnalyticsAnalytics
    • BalsamiqDesign
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • ConfluenceManagement
    • JIRAManagement
    • Microsoft ProjectManagement
    • SalesforceCRM
    • Adobe CampaignLead Gen
    • FullContactLead Gen
    • MarketoLead Gen

Location

Our company is in the best part of downtown Lodo by plenty of bars, restaurants plus an easy five minute walk from Union Station.

An Insider's view of Vendavo

What’s the vibe like in the office?

The office vibe is collaborative, casual, fun and team oriented

Jason

Talent Acquisition Manager

What are Vendavo Perks + Benefits

Vendavo Benefits Overview

flexible work schedule, great location, company lunches and happy hours, internal promotion opportunities, remote work from home options, medical, dental, vision insurance, unlimited time off, paid holidays, short and long term disability, 401K

Culture
Volunteer in local community
Food Bank of the Rockies, Food for Thought
Partners with Nonprofits
Food Bank of the Rockies, Food for Thought
Friends outside of work
Eat lunch together
Intracompany committees
Annual holiday party, wellness program, volunteer program
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Vendavo provides employees with a 401(k) matching plan managed by Fidelity.
Performance Bonus
Child Care & Parental Leave Benefits
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Our employees receive 12 hours per year of paid volunteer time.
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Professional Development Benefits
Job Training & Conferences
Vendavo offers employees professional development opportunities like The ability to attend job-related conferences and seminars.
Lunch and learns
Vendavo hosts lunch and learns meetings on occasion.
Cross functional training encouraged
Promote from within
Mentorship program
Our mentorship program includes 1-to-1 program, Cross-department program, Career mentoring, Leadership mentoring.
Customized development tracks
Paid industry certifications