Position Details:

Key Areas of Responsibilities:

• Part-time 24 hours a week.

• Assists Manager in various reports and tasks as needed.

• Manage security system administration (adds/deletes badges, performs security audits and coordinates building access with

   on-site property management).

• Perform periodic security audits including sign-in sheets and camera footage.

• Review sign-in logs daily to ensure compliance and record as required.

• Process all Facilities ticket requests through Remedy and JIRA and manage to KPI’s related to service requests.

• Order and stock all office and break room supplies/products.

• Participate in answering corporate-wide incoming calls.

• Enter PRs/planned purchase orders and expense reports from company credit card into Oracle.

• Assist with tasks on small projects as needed.

• Stock copy rooms with copy paper.

• Schedule routine maintenance and repairs with vendors or property manager.

• Coordinate recycling/shredding pickups and records recycling for region.

• Process UPS and USPS outgoing mail and distributes incoming mail.

• Order catering for office meetings.

• Clean out desks for new hires/terminations.

• Perform minor maintenance items in office.

• Maintain keys and records.

• Perform routine inspection of facility to determine if maintenance is needed.

• Manage vendors and maintain current vendor list.

• Update databases as required.
• Support EE Onboarding (Document Collection and Manual Entry)
• General HR Support (termination packages, HR Calendar)
• Manage Programs (Spotlight, Game Changer, Anniversary) distribution and notifications
• Answer General HR questions for employees
• Executive Support (HR-Executive Director)

JOB REQUIREMENTS:

• Education and Training required.

• On the job training will be provided.

• Previous reception including managing multiple incoming calls and general office experience is advantageous.

• Self-starter as manager works remotely.

• Able to lift 20 lbs.

• Able to use a step-ladder

Additional Skills:

• Proficiency in Microsoft Office including Excel, Word, Powerpoint, Sharepoint

• Attention to detail

• Dedication to getting the job done by finding alternative solutions

• Willingness to learn, build relationships, assist others, and ask questions.