Vendavo powers the shift to digital business for the world’s most demanding B2B companies, unlocking value, growing margin and accelerating revenue.  With the Vendavo Commercial Excellence platform, companies develop dynamic customer insights and optimal pricing strategies that maximize margin, boost sales effectiveness and improve customer experience. With an annual margin improvement totaling more than $2.5 billion across companies in chemicals, distribution, high-tech and manufacturing, Vendavo delivers cutting-edge analytics and deep industry expertise that help companies stay one step ahead. As we continue to change the way business gets done, we’re looking for energetic, experienced, and talented professionals to join our team. If you are driven to make a global impact, thrive in an innovative culture, and enjoy work on challenging and engaging projects, join our team at Vendavo!

Executive Administrative Assistant

As an Executive Assistant at Vendavo, you'll support the executive team directly and interact with internal team members and external stakeholders including board members, customer and potential customers. You will have a wide range of organizational and administrative responsibilities including coordinating schedules with internal and external counterparts,and arranging travel. You'll also coordinate select internal meetings and events. You'll be a critical member of the team, making sure the executive team has the opportunity to focus on the highest impact work while navigating through their meetings and priorities with ease. 

Reporting to the Chief People Officer, a day in our Denver-based, open, collaborative workspace might look like:

• Managing multiple executive's calendar, drafting emails, coordinating meetings and video/conference calls, answering phone calls, and solving other administrative issues when they arise
• Managing relationships via email and phone with both internal and external stakeholders including members of our Board of Directors
• Taking on internal communication & planning responsibilities, such as supporting weekly team meetings and managing team events
• Organizing and preparing content for offsite meetings, conferences, and seminars in addition to planning hotel and travel arrangements
• Collaborating cross-functionally with teams around the globe.
• Planning and coordinating domestic and international travel arrangements for various executives and assist with all logistics associate with the travel.
• Assist in submitting and tracking expense workflow, ensuring expenses reports are prepared and submitted timely.

In this role, you'll expand your expertise by:

• Learning the ins and outs of Vendavo as you use your organizational, multitasking, and problem- solving skills in a fast-paced, intense and dynamic environment
• Implementing new innovative practices to streamline and focus our executives' time and efforts on the highest impact priorities
• Developing strong relationships with the Vendavo team and high-profile external stakeholders

You'll know you're successful by:

• Effectively supporting executives through scheduling, coordinating, and solving problems so that they are in the right place at the right time, prepared for the conversation at hand, and focused on building a company that grows, succeeds and delivers on our mission
• Managing relationships and events effectively
• Bringing enthusiasm, flexibility, and patience to the role to a fast-paced, fun, and collaborative environment
• Demonstrating the Vendavo values in all internal and external communication

What you'll add to Vendavo – as an individual and part of the broader team: 

• Experience in a startup or similar fast-paced environment where there is frequent change and a need to demonstrate and act with a sense of urgency
• 2+ years of experience in similar or related roles supporting multiple executive leaders
• Experience working with board members, coordinating board meetings and preparing board materials.
• Exceptional organizational skills, flexibility, multitasking abilities, and a high level of attention to detail in a fast-paced environment
• Excellent written and verbal communication skills and ability to interact with clients, both internal and external
• Advanced knowledge of Microsoft Office applications, with excellent Outlook, Excel and PowerPoint skills, along with Google docs and Microsoft Teams.
• Highly-creative, problem-solver with strong social media skills
• Experience with expense reporting and HR systems such as Confluence and ADP. 
• Ability to anticipate needs of the senior leadership team before they arise (think like your customer)
• Maintain a high level of confidentiality at all times,and communicates professionally with all levels of the organization.
• Demonstrated experience in an internal or external customer service capacity, with a positive, “can-do attitude”. 
• Excellent written, oral, and interpersonal communication skills.
• Demonstrated ability to work well in a fast paced, team environment, and adapts to change easily.
• Current US work authorization required