Benefits and Payroll Senior Specialist at Reserve Trust

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About the Team:
Reserve Trust is the first fintech trust company with a Federal Reserve master account. We provide B2B payments services that financial institutions and fintech’s have previously only been able to obtain from correspondent and sponsor banks. Unconstrained by legacy banking systems, the company is actively building new services, APIs, and payment rails to support embedded and real time payments for any fintech service or software platform. Headquartered in Colorado, the company is backed by some of the world’s best financial technology investors including QED and Fintech Collective.
 
Our Company Values:
Trust, Curiosity, Drive and Collaboration

Our Company Culture:
As a member of the Reserve Trust team, you are expected to contribute your talents and energies to conducting our business and improving the culture and quality of Reserve Trust. We value teamwork and collaboration within your department and cross functionally. We encourage knowledge sharing and challenging the norm. We value each other thru active appreciation and recognition.  Bring your best practices to the table to help us build a world class, leading payments platform that continuously pushes the envelope in customer service. We want you to be the best version of yourself with us!
 
How You Fit In:
As part of the People & Culture Team of Reserve Trust you’ll play a critical role in coordinating, processing and performing all payroll and benefits functions and related reporting. Our team members are true business partners to our department leaders, providing recommendations and advice based on our expertise. To be successful in this role, this individual must be highly knowledgeable in benefit plans, payroll tax processing and reporting, as well as HRIS management. The ideal candidate is also comfortable interacting directly with staff and being the main point of contact when a payroll or benefit issue arises.
 
This role reports to the Director of People & Culture and will interact with vendors, brokers and benefit carriers to ensure proper functioning, reporting and processing of payroll and benefits. In addition, the Benefit and Payroll Senior Specialist will be the main point of contact for employees for all things benefits and payroll and act as a liaison between our broker, carriers and HRIS.

What You’ll Do:
· Payroll responsibilities, including but not limited to:
o Manage end to end semi-monthly payroll processing
o Partner with People & Culture team members to process all employee changes, new hires and terminations
o Respond to payroll inquiries from employees
o Work closely with the Finance team on required annual auditing and financial reporting
o Frequently perform and review complex mathematical calculations in payroll processing and reporting; calculate salaries, payroll documents, payroll changes, and complete other necessary forms
o Proactively review payroll system and perform active data reconciliation
o Ensure accurate employee labor distribution records, overtime and withholding status
o Proactively adhere to wage and hour related regulations
o Partner with HRIS vendor to open any new state taxes, as necessary
o Handle any state employment tax notices and requests
o Process accurate and timely year-end and quarterly reporting and taxation processes such as W2, EEOC, 5500, Census, and completes other like processes
o Enter and/or report 401(k) contributions to a 3rd party provider and is responsible for the upkeep and entries within the HRIS/Payroll system
o Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages and generates other system reports as needed
o Responsible for audit process of 401(k), workers compensation and any other benefit and payroll audits as needed
o Participate in salary, benefits, and other People & Culture related surveys
o Update employee change requests, assists, and prepares correspondence to 3rd party entities such as employment verifications, unemployment, workers compensation, etc.
o Provide data-driven insight and analysis surrounding compensation structures
o Provide garnishment and withholding notices to the employee and payroll provider in a timely manner for processing
o Other payroll transactions and adjustments
· Benefits responsibilities, including but not limited to:
o Administering, processing and maintaining company benefit programs – group health, dental, life and supplemental insurance, FSA and HSA plans, 401(k) plan
o Work as liaison with insurance carriers, brokers, and employees to resolve issues
o Coordinate annual open enrollment meetings with employees and brokers
o Participate in New Hire Orientation to ensure employees understand the employee benefit portal and programs; be the go-to person for both
o Assist employees with benefit questions, enrollment and changes; ensure accuracy of elections in payroll and with carriers
o Reconcile benefit invoices against monthly headcount and resolve issues with carriers/broker, where appropriate
o Processes employee benefit elections including new hire, annual enrollment, and life events. This includes accurate taxation of employer paid benefits
o Review and analyze changes to state and federal laws pertaining to benefits and reports necessary or suggested changes to Director of People & Culture
o Consult with Legal and Finance departments on preparation and execution of benefit documentation such as original and amended plan texts, benefit agreements and insurance policies
o Ensure compliance with all annual reporting requirements such as Employee Retirement Income Security Act (ERISA), non-discrimination testing, and 401(k) audits
o Coordinate company benefits with government-sponsored programs; oversee the administration of the organization’s annual Affordable Care Act (ACA) reporting
 
Basic Qualifications:
· Minimum of 5 years’ experience in payroll and benefit administration, handling multi-state organizations
· Certified Payroll Professional (CPP) and Certified Employee Benefit Specialist (CEBS) certifications preferred
· Working knowledge of wage and hour requirements and taxation requirements: both State and Federal for a multi-state organization
· Excellent working knowledge of Paylocity payroll/ HRIS software
· Working knowledge of payroll best practices
· Highly proficient in Microsoft Office products: Outlook, Word, Excel, PowerPoint
· Strong interpersonal (verbal and written) communication skills
· Handle confidential information with high sensitivity and discretion
· Ability to build and develop relationships
· Excellent attention to detail while multitasking
· Extremely strong analytical and organizational skills
· Ability to execute daily tasks with minimal supervision
· Maintain records or files in a compliant and organized fashion
 
Key Competencies:
· Communicates Effectively
· Resourceful
· Action Oriented
· High Integrity
· Collaborative
· Ensures Accountability
 
What Reserve Trust Offers:
· Competitive Salaries
· Stock Options
· 401(k) with company contribution
· Excellent No-Cost and Low-Cost Medical, Dental and Vision plans for employees and dependents
· Short-Term Disability, Long-Term Disability and Life Insurance
· FSA and HSA Plans
· Flexible PTO
· Home office stipend
 
We feel passionately about equal pay for equal work, and transparency in compensation is one vehicle to achieve that. Total compensation for this role is market competitive, including a base salary range of $80,000 – 100,000. Reserve Trust intends to offer the selected candidate base pay within this range, dependent on job-related, non-discriminatory factors such as experience and location.
 
The Reserve Trust Company does not discriminate on the basis of age, race, religion, national origin, disability, gender, or any other protected status.
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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • GolangLanguages
    • JavascriptLanguages
    • SqlLanguages
    • ReactLibraries
    • MaterialUILibraries
    • GinFrameworks
    • TerraformFrameworks
    • PostgreSQLDatabases
    • SnowflakeDatabases
    • ElasticSearchDatabases
    • KafkaDatabases
    • RedshiftDatabases
    • FPS GoldAnalytics
    • FormstackDesign
    • AsanaManagement
    • Microsoft ProjectManagement
    • JumpcloudManagement
    • SlackManagement
    • ZoomManagement
    • ZoomManagement
    • WebflowManagement
    • WebflowCMS
    • SalesforceCRM
    • MailChimpEmail

Location

Our company is tucked away in the heart of Denver Tech Center. Within walking distance to RTD Lightrail, restaurants, and on-site gym.

An Insider's view of Reserve Trust

How do you collaborate with other teams in the company?

As part of the Compliance Testing team, part of my responsibilities include working with other departments regularly, which include communicating, completing outstanding tasks, or planning any upcoming tests. We ensure to always stay in communication with other departments so that they know who we are and what our responsibility is.

Liz

Business Risk & Control Testing Specialist

How has your career grown since starting at the company?

Reserve Trust is on a rapid-growth track, which means opportunities for vertical and horizontal advancements within the company are abundant. I feel that my contributions to Reserve Trust have been reciprocated to me through their excellent benefits and comp package, recognition, and growth through the Product Management career path.

Derek

Associate Product Manager

How do you empower your team to be more creative?

Our teams are built around high-performing individuals with a clear sense of purpose, autonomy to make decisions and the opportunity to learn new things. With end-to-end ownership of customer solutions, they are encouraged to take risks and provide alternative solutions to traditional problems.

Jason

Sr. Director of Engineering

What are Reserve Trust Perks + Benefits

Reserve Trust Benefits Overview

• Competitive Salaries
• Stock Options
• 401(k)
• Health, dental, vision and life insurance
• Flexible PTO
• Home office stipend

Culture
Friends outside of work
Eat lunch together
Daily sync
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Reserve Trust employees operate completely remote with the option to work in the office for local employees.
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Perks & Discounts
Casual Dress
Company Outings
Some Meals Provided
Happy Hours
Parking
Free parking at our local office location.
Relocation Assistance
Home Office Stipend for Remote Employees
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Cross functional training encouraged
Promote from within
Time allotted for learning
Customized development tracks
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