Payroll Specialist

| Greater Denver Area
Please email resume + cover letter to [email protected]
Apply now

Company Summary 

Vangst is a venture backed, high growth recruiting technology company. We have revolutionized the fastest growing industry in the world by connecting thousands of professionals with careers in cannabis. Through technology and a world-class team, Vangst supplies the cannabis industry with the best talent they need to grow their businesses.

What you will do 

As our Payroll Specialist, you will process and manage Vangst’s payroll and prepare updates to our payroll/HRIS system. Your primary responsibilities will be the administration and processing of Vangst’s weekly payroll for 200+ contract employees, ensuring each payroll (weekly) is processed timely and accurately. This position will review timecards to ensure accuracy, perform database maintenance of employee information and respond to all incoming employee payroll inquiries. This highly impactful role interacts with all levels of the organization and must have a customer service mindset with a positive attitude, as well as a highly organized process for trusted confidential information. 

Who you are 

  • You thrive in a fast-paced, high-growth, rapidly changing start-up environment.

  • You are results-oriented and go the extra mile in all situations.

  • You are highly collaborative, juggling multiple projects at once while delivering materials on time and on point.

  • You are a strong team player who emphasizes team success over individual success.

  • You are confident!  You have excellent presentation and communication skills, are outgoing, and enjoy meeting new people.

Essential Duties and Responsibilities 

  • Performs all activities necessary to process one or more full cycle payrolls, including maintaining related records, tax reports, deduction reports, garnishments and preparing billing documents for invoicing 

  • Reconcile payroll registers, update taxation and deductions based on employee work locations, process garnishments and backpay for all employees in HRIS (Kronos)

  • Respond to all incoming payroll inquiries using our Salesforce Ticketing System to ensure that pay discrepancies for clients and employees are resolved in a timely manner and all hours worked are accounted for the current pay-period

  • Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages 

  • Determines payroll liabilities by approving the calculations of employee federal and state income and social security taxes, and employer's social security , employment and workers' compensation payments 

  • Respond to any errors in payroll by reviewing past records and making any wage corrections or adjustments when necessary

  • Ensure payroll system (Kronos) is set-up, updated and maintained to reflect current employee base & pay groups, wages & compensation, related taxes and records

  • Serve as main point of contact for employees on all questions related to their paycheck and maintain employee confidence by keeping information confidential 

  • Process all employee terminations in Kronos with wages owed and work with HR to communicate final payment information to employee 

  • Issue and distribute paychecks, manage direct deposit entries, benefits withholding, payroll deductions, garnishments and levies, flexible spending accounts, federal and state payroll tax deposits and returns, new hire reports, federal payroll summaries, W-2s, wage and hour law compliance, and paid leave, vacation and sick time reporting

  • Support the State registration and filing process for Unemployment, Department of Revenue, and other requirements in accordance to the State employment

What you’ll need to be successful in this role  

  • Associate’s Degree or higher preferred; CPP Preferred

  • 3+ years experience in high-volume, hourly employee payroll administration 

  • Excellent interpersonal and communication skills, both written and verbal 

  • A strong sense of urgency and experience in dealing with employee payroll issues 

  • Meticulous attention to detail, excellent organization skills and ability to maintain productivity

  • Ability to provide exceptional customer service to internal and external customers by responding in a timely and professional manner to all inquiries via email and phone

  • Strong time management skills by planning and prioritizing work to accomplish all tasks

  • Ability to operate in a highly ethical manner with a strong enthusiasm for helping others 

  • Aptitude for numbers and exceptional commitment to accuracy 

  • Ability to manage large volumes of paperwork and take initiative by identifying needs and taking action prior to being asked

  • Strong attention to detail and ability to prioritize tasks and execute through constant follow-up communications 

  • Experience working with highly sensitive and confidential materials and the ability to maintain confidentiality in all situations

Additional Details 

  • This position is located in Denver, CO and includes competitive pay, benefits package (including medical, dental, vision), and 401k.

  • Vangst is an equal opportunity employer.  We celebrate diversity and are committed to creating an inclusive environment for all employees.

  • Applicants must be currently authorized to work in the United States on a full-time basis.

Read Full Job Description
Please email resume + cover letter to [email protected]
Apply now

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • SqlLanguages
    • ReactLibraries
    • LoopbackLibraries
    • Node.jsFrameworks
    • MySQLDatabases
    • HerokuDatabases
    • Google AnalyticsAnalytics
    • InVisionDesign
    • SketchDesign
    • AsanaManagement
    • WordpressCMS
    • HubSpotCRM
    • SalesforceCRM
    • CrelateCRM
    • MailChimpEmail
    • SendGridEmail

Location

We're in the trendy North Cap Hill neighborhood that is easily accessible by RTD, bike or car and has great lunch spots including our favorite, Ace!

An Insider's view of Vangst

What’s the vibe like in the office?

Energetic! I’ve never worked somewhere so vibrant. Every single employee at Vangst is so passionate about what they do, and that’s reflected in the bustling office environment. All of our teams are incredibly collaborative too, so everyone gets to know each other well really fast – it truly feels like you’re going into work with your friends!

Louise

AR & Collections Specialist

What projects are you most excited about?

The most exciting season is here (Croptober). Almost every project we're bringing in is in need of 10+ workers to harvest their plants. This is the time where we are able to connect entry-level people to their first jobs in the cannabis industry.

Mark

GIGs Manager

How does the company support your career growth?

My journey at Vangst started as a Recruiter. After two years on the Recruiting team I was given the opportunity to transition into a Sales Development Rep role. As an SDR, I now have the opportunity to help build out the new inside sales program for our organization, train all new hires, and help shape the future growth of the new team - Priceless!

Jonte

Account Executive

How do you make yourself accessible to the rest of the team?

We are currently in the process of hiring more Managers and Directors to ensure all employees have the same level of access to a leader or manager. I am a big believer that no one person can effectively manage more than 6-7 people at one time. When employees have a leader that they can access regularly, communication channels open up!

Carter

CRO

How would you describe the company’s work-life balance?

Vangst inspires a strong work-life balance. You see a lot of hustle from everyone during the day in the office and we have a culture that shows you the return if you invest the extra hours. But when you need the flexibility, you’re able to work from home and feel the support of the team while you’re out of the office enjoying life!

Max

Talent Advocate

What are Vangst Perks + Benefits

Vangst Benefits Overview

Vangst offers competitive pay, benefits package (including medical, dental, vision), and 401k. Vangst hosts monthly team happy hours and offers unlimited PTO.

Culture
Partners with Nonprofits
Vangst is committed to doing everything we can to help rectify the injustices of the War on Drugs. Our Social Equity Initiative creates equal access and job empowerment for all.
Friends outside of work
Eat lunch together
Intracompany committees
Culture Committee
Open door policy
Group brainstorming sessions
Open office floor plan
Diversity
Unconscious bias training
All new hires complete a 1-hour social equity training course, along with a lawful hiring practices/unconscious bias training.
Someone's primary function is managing the company's diversity and inclusion initiatives
Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Onsite Gym
Retirement & Stock Options Benefits
401(K)
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Employees who have been with the company for 12 months are eligible for 12 weeks of family medical leave.
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Company Outings
We have our annual Vangster Days, which includes a week of hands-on training, learning opportunities, and field day!
Happy Hours
Happy hours are hosted On occasion .
Pet Friendly
Professional Development Benefits
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Our mentorship program includes 1-to-1 program, Cross-department program, Career mentoring.
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Please email resume + cover letter to [email protected]
Apply now
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