Executive Assistant, Legal & Finance at Fivetran

| Greater Denver Area
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From Fivetran’s founding until now, our mission has remained the same: to make access to data as simple and reliable as electricity. With Fivetran, customer data arrives in their warehouses, canonical and ready to query, with no engineering or maintenance required. We’re proud that more organizations continue to leverage our technology every day to become truly data-driven.

Fivetran is looking for a curious and thoroughly organized Executive Assistant to support and be the right hand to our Legal and Fiance leaders. You’ll report to the VP of Legal  and support initiatives across the entire organization. This unique role will require precision, high-volume administration, and offer opportunities for project management and involvement in high-level strategic initiatives impacting the business. The right candidate is a savvy operator and builder who is diligent on follow up and  has a heart for service and the curiosity to find ways to improve the organization. 

As an Executive Assistant at Fivetran, you will: 
  • Keep teams and projects on track for key initiatives. Partner with the VP Legal and VP of Finance and their leadership teams to track key project milestones as well as progress against personal, team, and company goals/targets
  • Prioritize and coordinate calendars for 2 senior leaders: VP of Legal, and VP of Finance. Coordinate logistics for team-wide events, trainings, and essential cross-functional initiatives. Examples include planning internal and external meetings, team retreats and offsites, teamwide all-hands meetings, daily schedule details, recurring business meetings, and travel arrangements (when appropriate)
  • Manage logistics and agendas for internal and external meetings, including coordinating with various teams and individuals for meeting input, slide deck contributions, data necessary for meetings, pre-reads, and meeting follow up items and deadlines (and more)
  • Contribute to preparing key materials for board and committee-related meetings and other management level presentations 
  • Ensure supported leadership is prepared for meetings, which may include some document preparation and editing in Microsoft Word, Powerpoint and other Google Suite tools
  • Produce events and experiences that engage and inspire.  This person will be a key culture carrier for supported teams and leaders, particularly as we begin to transition from fully remote work to in-office experiences (including organizing the fun stuff, like offsites, onsites, happy hours, events, lunches, and more!)
  • Coordinate internal communication, including but not limited to rollout of changes, new processes, new offerings, and more  
  • Own and maintain your team’s international knowledge base system (ie internal wikis), keeping policies and procedures up to date and reflecting new information that needs to be communicated regularly
  • Own budgeting, expense tracking and reporting for your respective managers
  • Plan domestic and international travel, completing associated expense reports as well
  • Interface with high expectation individuals with confidentiality, service and in a manner that reflects positively back on Fivetran, both internally and externally
  • Represent our Legal and Finance team needs as a cross-functional stakeholder, acting as an extension of these leaders and teams as a whole
  • Assist with special projects as needed, which may include research, analysis, write-ups and presentation/data preparation
  • Contribute to Fivetran’s broader Executive Assistance teams for projects, knowledge-sharing, resources and mentorship; establish new and improve existing administrative systems and processes 
What you bring to the table: 
  • 5+ years experience supporting senior executives in a dynamic, tech environment
  • Excellent written and verbal communication skills coupled with your obsession of being highly organized
  • Strong project manager skills, you thrive operating under pressure handling multiple projects and deadlines simultaneously
  • Ability to manage multiple priorities and set expectations with your stakeholders
  • You have a special place in your heart for team culture and values such as Integrity, Initiative and 1 Team 1Dream
  • Strong communication skills, navigating sensitive information with grace and precision
  • You’re a skilled and creative event planner
  • You’re quick in navigating common SaaS tools like Slack, GSuite, Expensify, and Looker
  • Able to handle confidential or sensitive information with discretion - you’ll be working with our most sensitive team leaders and data, after all! 
  • Curiosity and continuous learning is your way of life
Perks and Benefits:
  • 100% paid Medical, Dental, Vision and Basic Life Insurance. Benefits begin on your first day!
  • Option of Health Savings Account (HSA) or Flexible Savings Account (FSA)
  • Generous paid time off (PTO) plus paid sick time, holidays, parental leave, and volunteer days off
  • 401k match program
  • Eligible donation match program
  • Monthly cell phone stipend
  • Work-from-home equipment reimbursement for your home office setup!
  • Professional development and training opportunities
  • Company virtual happy hours and fun team building activities
  • Pet Insurance -- and yes, you can bring your well-behaved fur babies to work
  • Commuter benefits to help with transit and parking costs

We’re honored to be valued at over $5.6 billion, but more importantly, we’re proud of our core values of Integrity, Initiative, and One Team, One Dream. To learn more about Fivetran’s culture and what it’s like to be part of the team, click here and enjoy our video.

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Technology we use

  • Engineering
    • JavaLanguages
    • PythonLanguages
    • SqlLanguages
    • PostgreSQLDatabases

Location

We are in a beautiful, newly renovated, inspirational, industrial space anchored along the banks of the winding Platte River: steamontheplatte.com

An Insider's view of Fivetran

How would you describe the company’s work-life balance?

"Our work-life balance is less about "balance" and more about flowing seamlessly between the two. Everyone understands that to be our best in the workplace we have to embrace our true selves. That means a bike ride or yoga in the middle of the day is a priority so we can deliver great results for our customers, company, colleagues, and ourselves."

Mike Faber

Sales Leader Enablement Manager

How do you collaborate with other teams in the company?

" I collaborated with other departments on a weekly if not daily basis. Our core value of One Team One Dream ensures that everyone makes decisions that are in the best interest of the organization."

Andrew Sutherland

Business Development Manager

What are some things you learned at the company?

Fivetran is a true rocketship. I didn’t realize what an incredible company I was joining, so I feel lucky to be here every day. Everyone loves Fivetran whether they’re a customer or they’re an employee. We all strive toward a common goal of making Fivetran the best, and we’ve done a pretty amazing job at it.

Rachel Musiker

Account Executive

How has your career grown since starting at the company?

I just celebrated my one year anniversary with Fivetran! The accelerated growth has given me so many chances to learn new things and show off my skills! I’ve already been promoted twice and have more ambitious goals ahead!

Emily Chapman

Recruiting Team Lead

What are Fivetran Perks + Benefits

Fivetran Benefits Overview

100% paid Medical, Dental, Vision and Basic Life Insurance
25 days annual paid vacation, plus 13 paid holidays and generous sick time
401k match program
Pet Insurance -- and yes, you can bring your well-behaved fur babies to work
Commuter pre-tax benefits options to help with transit and parking costs
Professional development and training opportunities
Unlimited coffee, office snacks, and frequent catered lunches
Company happy hours and fun team building activities

Culture
Volunteer in local community
Fivetran encourages every employee to volunteer by giving them 2 days off each year to dedicate to a volunteer opportunity! How cool is that?!
Partners with Nonprofits
Fivetran partners with a number of nonprofits throughout the year via donation matching and other co-sponsored events.
Friends outside of work
Eat lunch together
Intracompany committees
Daily sync
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Diversity manifesto
Diversity Employee Resource Groups
In 2020, our team launched new Employee Resource Groups like: Women's Network, 7ERG (LGBTQIA), and BFN (Black at Fivetran)
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Fivetran host a Wellness Week every year
Onsite Gym
Team workouts
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Match charitable contributions
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Return-to-work program post parental leave
Company sponsored family events
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Company Outings
Game Room
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Pet Friendly
Relocation Assistance
Home Office Stipend for Remote Employees
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Time allotted for learning
Customized development tracks
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