Contracts and Legal Department Administrator

Job Title: Contracts and Legal Department Administrator

Company Overview

Prompt is revolutionizing healthcare by delivering highly automated and modern software to rehab therapy businesses, the teams within, and the patients they serve. As the fastest-growing company in the space and the new standard in healthcare technology, we’re looking to bring on a Contracts and Legal Department Administrator to support the legal team as we accelerate our current exponential growth to the next level. If that’s interesting to you, read further.

As Contracts and Legal Department Administrator, you will collaborate with a dedicated group of professionals working remotely and/or at the Company’s corporate headquarters. Reporting to the Associate General Counsel, the Contracts and Legal Department Administrator will play an integral role in the day-to-day legal operations of the Company and will interact with members of the Company at all levels. The role requires a self-motivated individual to own and manage organizational aspects of the Legal Department and to develop and maintain efficient systems that improve the level of service the Legal Department is able to provide to other business units. The ideal candidate for this role will have excellent attention to detail, a deep background in administrative task management, strong communication skills, and be highly organized. We are looking to welcome a team player who is comfortable working in a fast-paced and ever-changing environment.

Why work for Prompt?

• BIG Challenges: Here at Prompt, we are solving complex and unique problems that have plagued the healthcare industry for decades.

• Talented People: Prompt didn't happen by chance, it's a team of incredibly talented and proven individuals who all made their mark before joining forces to build the greatest software on the planet for rehab therapists.

• Healthy Approach: This isn't an investment bank, we work long hours when it's needed, but at Prompt you own your workload and the entire organization takes a liking to smart work (over hard work).

• Positive Impact: Prompt helps outpatient rehab organizations treat more patients and deliver better care with less environmental waste. That means less surgery and less narcotic-based pain treatment, all while turning a paper-heavy industry digital. We aren't enthralled with patting ourselves on the back every day, but it does feel good :)

The Role:

This role doesn’t have a set curriculum. We know some of the things we need yet more importantly we are hiring an expert who will help us become more productive and effective using their skills and experience. You will play a role in defining your job responsibilities. However, these are the initial expectations we have in mind…

• Oversee Company contract administration and processing, including maintenance of the lifecycle of all Company contracts.

• Own and manage the legal request intake and review process.

• Maintain Company contract templates, including updating as required.

• Create and optimize processes for contracts, litigation, and compliance tracking.

• Assist with developing templates, playbooks, and SOPs for recurring legal tasks.

• Assist with identifying and implementing automation tools to reduce manual work.

• Develop and implement document naming conventions.

• Interact with Company leadership to ensure smooth day-to-day assistance in contracting and other operational needs requiring legal support.

• Maintain the official electronic files of the Company.

• Maintain and file corporate records.

• Independently draft, review, and process routine contracts and legal documents.

• Project manage Legal Department-related projects.

• Ongoing help and input on Legal Department process efficiencies, including assistance with developing, implementing, and updating legal review processes.

• Provide administrative support as needed within the Legal Department, including assisting the attorneys with day-to-day operational support, formatting documents, and other activities as needed.

• Know, understand, and follow Company guidelines, and employment policies and procedures.

• Work on other projects as assigned.

Education/Experience:

• An undergraduate degree, contract management experience, and paralegal experience.

• Experience implementing and managing a contract/document management system.

• Demonstrated ability to communicate effectively and professionally with other departments, vendors, and contracting parties with limited attorney instruction or oversight.

• Superb organizational skills and meticulous attention to detail.

• Must be a proven team player willing to pitch-in on projects outside of normal responsibilities. Collaboration and communication are key.

• Ability to balance workload amid interruption and change in priorities, potentially multiple times within the same workday.

• Ability to work well under pressure and evolving changes within the Company.

• Ability to maintain strict confidentiality regarding all Company matters.

• Advanced knowledge of Microsoft Word, Adobe Acrobat Professional, and the Google suite of products.

• Exceptional interpersonal skills with a friendly, positive, and professional demeanor

• Strong oral and written communication skills. Able to communicate effectively and professionally with staff and management.

• Solid analytical, critical thinking, and decision-making skills

Perks - What you can expect:

• Competitive salaries

• Remote/hybrid environment

• Potential equity compensation for outstanding performance

• Flexible PTO

• Company-wide sponsored lunches

• Company paid disability and life insurance benefits

• Company paid family and medical leave

• Medical, dental, and vision insurance benefits

• Discounted pet insurance

• FSA/DCA and commuter benefits

• 401k

• Credits for online and in-person fitness classes/gym memberships

• Recovery suite at HQ – includes a cold plunge, sauna, and shower

Here at Prompt, we are committed to fostering a fair and respectful work environment. As part of this commitment, it is our policy not to hire individuals from Prompt Customers unless they have obtained their current employer's explicit consent. We believe in upholding strong professional relationships and respecting the agreements and commitments our customers have with their employees. We appreciate your understanding and cooperation regarding this policy. If you have any questions or concerns, please don't hesitate to reach out to our People Department.

Prompt Therapy Solutions, Inc is an equal opportunity employer, indiscriminate of race, color, religion, ethnicity, ancestry, national origin, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, disability, medical condition, or any other protected characteristic. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Prompt Therapy Solutions, Inc is an E-Verify Employer.