Receptionist / Executive Assistant
Job Description
As a Receptionist / Executive Assistant you will be tasked with managing the front desk as well as providing support functions for a handful of the executive team members at Sovrn. We are looking for highly organized candidates with strong previous experience as an Executive Assistant. The ideal candidate will be detail oriented, organized, understand the importance of confidentiality and accuracy, be reliable and forward thinking.
Responsibilities would include, but are not limited to, greeting guests, receiving deliveries, ordering office supplies and lunches for meetings, organizing travel, scheduling meetings with internal and external candidates, assisting in calendar management, preparing and submitting expenses and special projects as needed.
Responsibilities
- Calendar management
- Travel management
- Expense Reports
- Conference registration
- Travel /Hotel reservations
- Schedule meetings
- Take on vendor management projects as needed
Qualifications
- 3+ years’ experience as an Executive Assistant
- Strong experience interfacing with executives
- Proven ability to simultaneously juggle multiple projects / deadlines
- Experience working within a fast-paced, high growth environment
- Strong experience with Microsoft Suite (Word, Excel, PowerPoint)
- Experience managing Google Calendars, creating Google Docs
Position Reports to: Office Manager