Voqal is a collaboration of five nonprofit organizations that work at the intersection of media and technology to advance social equity. Voqal envisions a socially equitable and just world with an empowered, well-informed public actively engaged in a thriving democracy.

We are currently looking for a Payroll Specialist to join our dynamic, growing team.

The EBS (Voqal) Payroll Specialist will support the operations of the company by ensuring payroll and other various financial transactions are accurately recorded into the general ledger and using this data to respond to questions on all related companies.

The Voqal Payroll Specialist will collaborate with the Business Office staff in preparing supporting schedules and reports needed for month-end closing and annual audits as requested.

Responsibilities:

• Able to maintain a high level of confidentiality with sensitive information, and ensure that payroll information is accessible only to those authorized to have access or receive payroll data.
• Responsible for preparing and processing in-house, bi-weekly, multi-state EBS Support Services LLC payroll into QuickBooks.
• Responsible for preparation and filing of annual W-2’s, 940, quarterly 941’s, state income tax withholding, state unemployment insurance tax returns, and other returns as required.
• Records & reconciles monthly vacation accrual, as well as tracking other paid time off.
• Records, reconciles and electronically submits 401K report for payment after each payroll.
• Set up of new employees into QuickBooks, along with setup and maintenance of employee files.
• Meet with all new employees during orientation to review payroll processes and procedures.
• Prepares and/or reviews the recording of transactions into the general ledger including income, expense, assets, liability, and capital account entries as required, for EBS Support Services LLC.
• Compiles and analyzes account information to ensure adequate documentation and substantiation of financial transactions.
• Reconciles financial discrepancies by collecting and analyzing account information.
• Create new spreadsheets in Excel as needed and maintain existing Excel spreadsheets.
• Ability to provide exceptional customer service skills in responding to employees’ payroll questions and concerns in a positive, friendly, prompt and timely manner.
• Maintains company’s’ internal accounting controls by following policies and procedures
• Complies with federal, state, and local financial legal requirements. Maintains knowledge of business common practices. Stays current on payroll and job related regulations through company paid external trainings. Advises management on recommended or needed actions.
• Prepares intercompany billings for expenses paid by EBS on behalf of other related companies.
• Cross Training / Backup other positions as required and needed.
• Assist with annual audit, or other payroll audits.
• The ability to work well with others, and be a team player to achieve common objectives.

Qualifications:

• High school diploma or equivalent.
• Minimum 3 years of experience in payroll and general accounting required.
• Experience with QuickBooks required.
• Intermediate Excel experience with basic knowledge of MS Office suite.
• Accuracy and strong attention to detail, with the ability to identify, analyze and reconcile complex transactions.
• Excellent organizational skills.
• Ability and skills necessary to research and interpret federal and state payroll laws.
• Ability to coordinate multiple tasks simultaneously, and meet deadlines.
• Excellent verbal and written communication skills.

If you are passionate about a career that allows you to positively impact society, then join the Voqal team and be the call for change.

The hiring range for this position is: $22.00/hr. DOE. In addition Voqal offers a competitive benefits package including: medical, dental, vision, paid time off, 11 holidays, and retirement.