Office Assistant/Receptionist

Guild Education is helping working adults in America go back to school, advancing their education and career while on the job. We are looking for an Office Assistant/Receptionist to join our team at our downtown Denver office.

As our Office Assistant/Receptionist, you will:

• Be the first smiling face guests of Guild see when they arrive - ensure they connect with the appropriate team member and that each visit is set up for success
• Ensure Guild’s office is “visitor ready” every single day – do daily walk throughs to make sure communal space and conference rooms are clean and ready (wink walls clean, dishes removed/washed and unloaded, supplies stocked, etc.)
• Communicate effectively with internal team members and external visitors
• Order business and kitchen supplies based on established standards within budget
• Order catering for office lunches and/or events with established vendors and within budget
• Perform office operations (mail, organization of supplies, receipt management, data entry, etc.) that support our office and teams
• Perform administrative tasks to support Guild office and teams including, but not limited to scheduling interviews, booking travel, scheduling meetings, printing/mailing documents, etc.
• Schedule vendors, technicians or services (HVAC, janitorial) others to provide services to keep the office running smoothly
• Support employee desk setups and moves
• Partner with the VP People and others to identify issues, create processes and implement solutions / communications associated with the operations of our office

We are looking for the following experience:

• Experience in a similar fast growing, dynamic and busy environment
• Organizational and communication (written, verbal) skills
• Experience with Google Office (docs, calendar) and Microsoft programs
• Experience scheduling, booking travel, ordering supplies and coordinating catering
• A willingness to step in and do any task that supports the smooth operation of the office
• Ability to adapt to frequent change and adjust priorities accordingly
• A desire to learn - on day 1 you are eligible for 100% subsidized training in any of Guild’s training programs and after 6 months, you are eligible for tuition assistance to further your education

This role is a FLSA non-exempt (hourly), benefits-eligible role. 40 hours per week with occasional overtime hours. Guild Education believes that a diverse and inclusive team will contribute toward our ability to achieve our mission and will dedicate intentional effort to building a team that reflects that belief.