OnDeck is seeking a Facility Coordinator to keep our beautiful Denver office running smooth as silk! Do you enjoy meeting new people? Are you outgoing and organized? Do you take pride in your work environment? If so, our Facilities team is looking for you!

Reporting to the Facilities Manager in our New York office, you will have the opportunity to showcase your self-starter personality shine to our Denver team.

What excites us at OnDeck? Technology. Innovation. Small businesses. We believe in our employees and power their growth through being challenged every day and offering careers that inspire. We’re all about teamwork, passion and making an impact. Oh and having fun – Whether it’s a game of Ping-Pong, team get-togethers or social hours in the office.

As a Facility Coordinator, your responsibilities will include:

Front Desk Responsibilities:

• Responsible for manning front desk for visitors (candidates, business professionals, investors)
• Oversee, manage and coordinate mail, shipping and receiving of sensitive and internal correspondence, mail and packages
• Sort mail and packages. Contact employees regarding their arrival

Office Maintenance

• Serve as a liaison between the CO office and building management/maintenance crew
• Ensure the physical appearance of the new office is to company standards
• Coordinate procurement and oversee the stocking of office and kitchen supplies by Aramark
Oversee and assist with keeping the three kitchens tidy daily

• Assist with seating changes and keep internal space planning software up to date
• Manage any repairs that need to occur around the office
• Work closely with the OnDeck Facilities Manager in New York on expenditures and office upkeep
• Help with office beautification projects from time to time

Supplies

• Monitor, order and stock copy room supplies
• Monitor, order and oversee the stocking of kitchen supplies. Stock yourself when necessary
• Receive vendor orders and ensures all items are included
• Perform a weekly audit of all conference rooms making sure they are well stocked with supplies

Budgeting

• Manage Colorado Facilities budget
  
  
  • Food/Beverage
  • Office Supplies
  • Maintenance
  • Ergonomics
  • HVAC repair/maintenance

Events

• Order catering for office social hours and other events using small businesses whenever possible
• Setting up for in house conferences/trainings

Onboarding/Offboarding

• Add/Delete users from company partner accounts
• Set up new hire desk with company swag
• Add/delete user to office seating map
• Clear user’s desk upon exit

Safety

• Act as a Fire Warden
• Activate and deactivate building access cards in a timely manner so as to mitigate potential security breaches
• Keep all site specific Emergency Action Plans up to date
• Maintain the Fire Safety Team and Crisis Team list designating backfill for employees no longer with the company
• Manage digital roll call member additions and deletions
• Perform a monthly audit of activated access cards to ensure only full time employees have active cards

Vendor Management

• Liaison with vendors
• Negotiate rates
• Work with Facilities Manager to manage contracts

Qualifications for success:

• Previous experience as an Office Coordinator or Office Manager a plus
• Strong communication skills (written and verbal) & excellent customer service skills are a must!
• Must be comfortable with Excel
• Event planning skills handy for office social events
• Self-starter who prides themselves as organized and detail oriented
• Patience & flexibility
• Past experience with managing a budget is preferred
An appreciation of beautiful spaces is always a bonus!

Who we are:

OnDeck (ONDK) uses data aggregation and electronic payment technology to evaluate the financial health of small and medium sized businesses to efficiently deliver capital to a market underserved by banks. Through the OnDeck platform, millions of small businesses can obtain affordable loans. We are changing the way small businesses borrow money by combining our passion for Main Street with cutting-edge technology. We evaluate businesses based on their actual performance, not personal credit, and that’s enabled us to say “yes” more often and faster than traditional lenders.

What we offer you:

• Have a meaningful impact on the company's future, and share in the rewards accordingly
• Work in a fun, fast-paced start up environment with some really cool and brilliant people
• Be on a motivated team that gets a lot done
• Medical/dental/vision insurance, 401k matching program, flex spending plan and life insurance.
• Smart colleagues who you can learn from.
• Office social hours.
• Fully stocked kitchen with snacks and drinks.

As part of our dedication to maintaining an inclusive and diverse workforce, OnDeck provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, OnDeck complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

OnDeck expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of OnDeck’s employees to perform their job duties may result in discipline up to and including discharge.

**No external recruiters or agents, please.**