Executive Assistant

| Greater Denver Area
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EXECUTIVE ASSISTANT

Zen Planner is a fast-moving technology company based in Highlands Ranch, CO. We create the online member management system for your local gym, yoga studio, personal trainer, or martial arts school. We are currently the #2 Best Work Place in the nation, as designated by Outside Magazine. We were also given the distinction of being one of the Colorado Companies to Watch.

 

The Executive Assistant role within our growing company is a position that requires a person who is comfortable wearing many hats.  This position will act as the point person for all matters related to the CEO including, but not limited to, board activities, managing meetings, managing CEO’s personal schedule, coordinating events, and a variety of other projects. This individual will also assist the executive team, and manage the Zen Planner office.  

 

RESPONSIBILITIES:

·       CEO/Executive Support

·       Anticipate CEO’s needs and proactively bring together appropriate people and resources to support him

·       Compose correspondence requiring knowledge of CEOs views, philosophy, and business matters

·       Do what needs to be done to increase the efficiency of the CEO and make him more productive. 

·       Coordinate CEO and other exec team travel

·       Prioritize and manage CEO schedule and calendar

·       When appropriate, act as CEO’s representative to internal and external constituents

·       Manage CEO communications – letters, calls, emails. presentations, etc.

·       Manage executive team and company events – onsite and offsite events

·       Support the executive team with special projects

·       Resolve customer issues as appropriate

·       Coordinate and execute on special projects, as needed

·       Communication

·       Prepare presentations using and Powerpoint and Prezi

·       Compose, review, and edit communications

·       Basic compilation and manipulation of Excel spreadsheets

·       Office Management

·       Ensure the office is well managed and building issues are addressed – stocked food, maintenance, space planning, office furniture, HVAC, etc.  

·       Manage office budget and expenses

·       Coordinate office supplies and purchasing

·       Coordinate and manage office activities and events

·       Manage building vendors – Iron Mountain, Starbucks, Comcast, etc.

 

REQUIREMENTS:

·       Amazing communication skills and the ability to communicate with executives, customers, investors and board members

·       Excellent written and verbal communication skills

·       Experience working in an administrative support role

·       Strong project management skills

·       Positive energy and “can do” attitude

·       Entrepreneurial spirit with strong organization and time management skills

·       High proficiency in MS office suite

·       High level of discretion in order to handle sensitive and confidential information. 

·       A healthy sense of urgency

·       Role requires flexibility and occasional availability on nights and weekends for events

·       Ability to take initiative and work independently

·       Bachelor’s degree or equivalent experience

 

ADDITIONAL EXPERIENCE PREFERRED:

·       Passion for fitness or sports: i.e. Crossfit, Zumba, Martial Arts, or Yoga

·       Expertise with Prezi

·       Video or photography editing and compiling

 

BENEFITS:

We are a fun and exciting company that cares for our team’s happiness and professional growth. 

·      Health Insurance -100% company paid option available

·      Life Insurance- 100% company paid

·      Long-term disability insurance- 100% company paid

·      Optional benefits: dental, health and child FSA

·      Paid time off and company paid holidays

·      Retirement with company matching

·      Profit sharing

·      Monthly fitness stipend


·      Tuition reimbursement for fitness certification

·      PTO for volunteer work

·      Casual and fun work environment

·      Company sponsored team events

·      Group fitness classes

·      Catered team lunches and outdoor grill and patio

·      Fruit, snacks, and beverages

·      Kids playroom

·      Indoor bike parking rack and access to showers and locker space.

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You can find us on the hundreds of miles of nearby trails or enjoying lunch from one of the many fast-casual favorites on the lawn at Civic Green Park

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