Innovation Pavilion is a startup incubator providing office spaces and services to startups and entrepreneurs. The Events and Marketing Coordinator will participate as a member of a team of professional, dedicated employees managing internal and external events and marketing efforts. This position must utilize skills including team-based interaction, project management, goal setting, and superb organization to produce events and marketing plans from conception through to completion. The Events and Marketing Coordinator must have the ability to work under pressure, demonstrate active listening, and exhibit a high level of self starting initiative. This is a demanding and diverse role that includes a mix of project management, marketing development and implementation, and event coordination.

Job Specifications

•   Coordinate events and meetings by identifying, assembling, and organizing requirements; establishing contacts; developing schedules and assignments; managing mailing lists to ensure event success.

•   Coordinate event logistics, publicity, including public relations, advertising and collateral material design, production and distribution.

•   Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc

•   Accomplish organizational goals by accepting ownership for completion of new and different requests.

•   Create and manage project plans for various marketing and event activities.

•   Work with team to design and implement events.

•   Assist in collating marketing materials as needed.

•   Develop and implement marketing plans.

•   Conduct market research
.

•   Maintain records of press coverage.

•   Maintain email lists for internal and external communications.

•   Responsible for the development and fulfillment of the events and marketing budgets.

•   Propose ideas to improve provided services and event quality.

•   Proactively handle any arising issues and troubleshoot any emerging problems on the event day.

Desired Knowledge/ Skills/ Abilities

•   Degree in Business/ Marketing/ Communications or Entrepreneurship

•   Highly detail oriented with superb organizational skills.

•   Self starter, high level of initiative, proven proactive thinker.

•   Strong ability for Project Management- working with constant sense of urgency while balancing urgent and important task against timelines

•   Strong interpersonal, leadership and communication skills, both written and verbal.

•   Ability to work in a fast-paced, fun and collaborative environment

•   Calm individual who can operate under pressure, deadlines, and the demands of a busy office environment.

•   Creative and innovative thinker.

•   Ability to critically evaluate information gathered from multiple sources

•   Strong ability to multi-task with results-oriented mindset.

•   Commitment to customer service (internal and external).

•   Someone who loves to think creatively about problems of all types, challenges assumptions, and is solution-oriented

•   High level of proficiency in Google Docs and Microsoft Office Suite applications including Word, Excel, Outlook.

•   Basic knowledge in graphics arts software (Adobe, Wordpress) and HTML for website applications or willingness to learn.